Job Description

Office Assistant

Spey Build is proud to have the following purpose, vision and values;

PURPOSE
CAN DO. HAVE DONE. WILL DO.
VISION
Creating special buildings in spectacular places
VALUES

Integrity in Construction Collaboration Resilience

This is a full-time role, working in the office from 9 to 5 Monday to Thursday and until 12:30 on Friday, but we are open to a degree of flexibility on these hours. You'll be working with a friendly, close-knit team who love what they do. The business is thriving and needs someone to support the Office Manager in accounts and general office duties. Training will be provided where required for the correct person.

The ability to work well in a dynamic environment is beneficial. The office has a great atmosphere, and the business is considered to be a great place to work by the employees.

Person Specification:-

Excellent eye for detail Able to work under your own initiative Friendly, happy to answer the phones and liaise with customers, suppliers andcolleagues on site Happy to work in a fast-paced, ever-changing officeTasks include:- Deal with admin enquiries over the phone and via email Invoice Filing Process Invoices within our Online Portals, Checking Timesheets Data entry Health & Safety Procurement (example PPE)Office Assistant July 2025


Skills that would be of an advantage:-

Previous use of accounts software Understanding of Excel/Word spreadsheets General office administration General I.T Skills

Summary

We are seeking a detail-oriented and organised Finance Assistant to join our dynamic team. The ideal candidate will support the finance department by performing various clerical and administrative tasks, ensuring smooth financial operations. This role is perfect for someone who is proficient in data entry and has a solid understanding of financial software, particularly QuickBooks.

Duties

Assist with daily financial operations, including data entry and maintaining accurate financial records. Process invoices and manage accounts payable and receivable. Prepare financial reports and assist in budget preparation. Maintain organised filing systems for financial documents and records. Communicate effectively with clients and vendors via phone, ensuring excellent phone etiquette. Utilise Google Suite for documentation and communication purposes. Support the finance team with various administrative tasks as required, ensuring all activities are completed efficiently.

Requirements

Proven experience in a clerical or administrative role, preferably within a finance department. Proficiency in QuickBooks and other financial software is highly desirable. Strong data entry skills with a high level of accuracy. Excellent organisational skills and attention to detail. Familiarity with Google Suite applications (Docs, Sheets, etc.). Effective communication skills, both written and verbal, with a professional phone manner. Ability to work independently as well as part of a team in a fast-paced environment.
If you are passionate about finance and possess the necessary skills to thrive in this role, we encourage you to apply for the position of Finance Assistant.

Job Types: Full-time, Permanent

Pay: 25,000.00-26,000.00 per year

Language:

English (required)
Work Location: In person