Job Description

Mini Gears Stockport Ltd is an award-winning engineering Company that supply a wide range of gears and machined components worldwide to various industries. We are looking for an Office Assistant to join our team.

Job Summary

We are looking for a reliable and organised Office Assistant to support daily administrative and procurement tasks. This role involves managing purchase orders, coordinating with suppliers, processing sales orders, and assisting with general office duties. The ideal candidate will be detail-oriented, a strong communicator, and comfortable working in a fast-paced environment.

Key Responsibilities

Subcontract Purchase Order Management

Accurately place daily subcontract purchase orders, ranging from single items to batches of 30, ensuring timely and cost-effective procurement.

Supplier Coordination & Delivery Management

Book in 10-20 supplier delivery notes per day. Maintain daily communication with suppliers to ensure on-time delivery and resolve any supply chain issues promptly.

Production Support

Keep the production team and management informed of any potential delays or issues that could impact workflow or output.

Sales Order Processing

Raise and process sales orders received via shared mailboxes and directly from the sales team, ensuring accuracy and timely entry into the system.

Workwear Management

Manage inventory and distribution of workwear for shop floor and office staff. Handle reorders and ensure new starters are equipped appropriately.

Team Support & Flexibility

Learn the basics of other team roles to provide effective cover during holidays or absences, contributing to a collaborative and resilient team environment.

Skills & Knowledge

Administrative Expertise

Strong organisational skills with the ability to manage multiple tasks and priorities efficiently.

Communication Skills

Excellent verbal and written communication across all levels--staff, management, suppliers, and customers. Confident and professional telephone manner.

IT Proficiency

Competent in Microsoft Office Suite, particularly:

Excel

: Creating and managing basic spreadsheets, using formulas, and maintaining data accuracy.

Outlook

: Managing shared mailboxes and scheduling.

Word

: Drafting and formatting documents.

Attention to Detail

High level of accuracy in data entry, order processing, and document handling.

Time Management

Ability to work under pressure and meet tight deadlines without compromising quality.

Problem-Solving

Proactive in identifying issues and implementing practical solutions, especially in supplier and delivery coordination.

Team-Oriented

Willingness to support colleagues and adapt to changing priorities to ensure smooth office operations.

Customer Service Awareness

Understanding the importance of internal and external customer satisfaction and maintaining a helpful, solution-focused attitude.

Job Types: Full-time, Permanent

Pay: 25,000

Expected hours: 39 per week

Benefits:

Free parking
Schedule:

Day shift Monday to Thursday 7.30am to 16.30pm and Friday 7.30am to 12.30pm
Education:

GCSE or equivalent (preferred)
Work Location: In person

Job Types: Full-time, Permanent

Pay: 25,000.00 per year

Benefits:

Company pension Free parking On-site parking
Ability to commute/relocate:

Stockport SK4 3ED: reliably commute or plan to relocate before starting work (preferred)
Language:

English (preferred)
Work authorisation:

United Kingdom (preferred)
Work Location: In person