Job Description

Location:

Ariadne House, SO14 2AQ

Salary:

30K to 37.5K based on experience

Hours:

Full-Time 8:30am - 5:30pm

Are you a highly organised and proactive professional with a passion for people, processes, and a dynamic working environment? We're seeking an experienced

Office Manager & Personal Assistant

to oversee the efficient day-to-day running of our office and support our senior leadership team with administration activities. This is a management-level role that combines high-level leadership team assistance, strategic office management, and hands-on HR coordination.

What You'll Do:

Be responsible for the day-to-day facilities and office management, ensuring the workplace remains a professional environment, well-resourced, safe, and compliant with all health and safety standards. Take responsibility for all maintenance contracts for the office facilities to ensure invoices are paid on time and maintenance is carried out at appropriate times. Ensure all office supply levels are maintained and appropriately managed setting staff expectations of usage. Organise and deliver internal communications, company-wide meetings, quarterly socials, and wellbeing initiatives. Coordinate charity fundraising events and lead the internal Charity Committee. Continuously review and improve internal administrative processes and systems to support business efficiency and compliance. Be the company champion for our core values, ensuring they are embedded in daily operations, communications, and team culture. Provide comprehensive and confidential support to senior leadership, including diary management, meeting preparation, minute taking, and travel arrangements. Act as a supporting liaison between the leadership team and internal departments, ensuring effective communication and smooth operations. Maintain and update HR systems, policies and procedures; support accurate and timely payroll reporting. Provide first-line HR support and guidance to managers and employees, including handling employee relations matters, performance management processes, policy queries. Supporting people managers in recruitment administration, onboarding and offboarding processing. This includes marketing, advertising, candidate liaising, set up and welcoming into our business.

What We're Looking For:

Proven experience as a Personal Assistant, Office Manager, or in a similar senior administrative management role. Have a good understanding of how business facilities operations work. Strong working knowledge of HR processes, procedures, and UK employment law is preferable. Exceptional written and verbal communication skills, with the ability to liaise professionally across all levels. High level of discretion, professionalism, and attention to detail. Demonstrable ability to manage multiple priorities and remain calm under pressure. A proactive, collaborative mindset with a passion for people and workplace culture.

What You'll Get:

Bonuses and Recognition:

Incentives for achieving KPIs and delivering quality work

Generous Annual Leave:

Including your birthday off every year

Company-wide Events:

Regular celebrations to foster a positive team culture

Refer a Friend Scheme:

Rewards for successful employee referrals

Techscheme and Cycle to Work Scheme:

Save on technology and cycling equipment

Training and Incentive Budget:

Support for personal and professional development

Wellbeing Programme:

Mental and physical wellbeing support initiatives

Health and Fitness Subscription:

Access to fitness and wellness services

Private Medical Healthcare:

Vitality Health Insurance
If you're looking to make a real impact in a company that values its people and prioritises operational excellence, we'd love to hear from you.

Click above to apply now!

Job Type: Full-time

Pay: 30,000.00-37,500.00 per year

Benefits:

Company events Company pension Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme On-site parking Paid volunteer time Private dental insurance Private medical insurance Referral programme
Schedule:

Monday to Friday
Work Location: In person