Job Description

Assist in the management and provision of administrative support and assist in working towards the objectives of the School.

The main duties of the role will include:

Supervise the work of an administration team as an ongoing responsibility with regard to the day- to-day organisation and provision of administration support.

Develop and maintain a detailed knowledge of all the relevant administration policies and procedures in School

Providing technical advice in relation to the School Office functions and procedures

Undertake project work in relation to the administration function.

Undertake Research and Information gathering

Support all forms of communication in and out of school

Undertake marketing and promotional activities

Develop administration procedures for the team to follow

Lead on the planning, development, design, organisation and monitoring of support systems for the administration team

Support the Finance and HR Functions of the school.

Ensuring appropriate Safeguarding arrangements are in place

This will include undertakinspecialist and supervisory duties that are referred to below

Supervise the work of an administration team as an ongoing responsibility with regard to the day- to-day organisation and provision of administration support. (n.b. this would not be expected to include the responsibility for formal disciplinary activity).

Develop and maintain a detailed knowledge of all the relevant administration policies and procedures in School and be able to advise junior colleagues with regard to the same

Providing technical advice in relation to the School Office functions and procedures

Act as the source of expertise within the team with regard to non-routine queries

To undertake project work in relation to the administration function.

Develop administration procedures for the team to follow

When required, deliver training to the immediate team as required with regard to the administrative function using a range of methodologies

Maintain records, organise and take notes, where required at formal meetings

Ensure that office equipment, stationery and other School Office consumables (including basic maintenance) are ordered in accordance with the School's purchasing procedures, including liaising with external suppliers and providers.

Undertake accurate data-inputting, word processing and complex IT based tasks, and the manipulation and presentation of data/information

Lead on the planning, development, design, organisation and monitoring of support systems for the administration team

Develop and maintain a detailed knowledge of pertinent legislation with respect to the administration function

Mentor, monitor and support administrative staff.

Responding to and answering more complicated non-routine queries from parents/carers/the public and School Staff through being able to offer tailored guidance drawing on an understanding of local procedures and protocols, internal policies and external regulations/legislation relating to the queries received.

Provide analysis and evaluation of data/information and produce reports/information in a range of formats using judgement to select the most appropriate means of presentation.

Provide and/or arrange cover for the team as and when required.

Undertaking financial and HR processes, in accordance with the Trust/School's financial regulations

Regularly demonstrate to junior colleagues, the efficient use of specific ICT software packages e.g. word processing packages, databases, spreadsheets, specialist and bespoke software.

Where required be the "System Administrator" for any specialist and bespoke software.

Develop small scale administration systems using Microsoft Office packages for other colleagues/Wider Schools to use

Undertake the administration activities associated with project management e.g. undertake research and obtain information to inform decision making by senior colleagues.

To be responsible for the accurate completion and submission of complex monitoring forms,

returns etc including those to external bodies

Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits

Assist with promotion and marketing activities

Contribute to project teams whose remit includes looking at significant organisational change such as the research, identification and implementation of large IT systems

To be responsible for the monitoring of service contracts

To contribute to developing School procedure and practice to improve service delivery, which ensure compliance with legislation and/or national standards

Ensuring appropriate risk management arrangements for the service are in place

To undertake cross organisational team working

To assist senior colleagues in devising the annual work programme for the team, implementing and reviewing it.

Assisting senior colleagues with finding ways of integrating services within the School to achieve efficiencies and improve quality of service delivery.

To be responsible for briefing the Headteacher and Leadership Team and refer issues to them as appropriate.

Indicative Knowledge, Skills, Experience

Knowledge and experience of relevant administrative systems and specialist ICT packages.

Working at national occupational standards (NOS) in business and administration and knowledge / skills equivalent to current national qualifications Level 4.

Knowledge of school policies and procedures

School Ethos

Be aware of and support difference and ensure equal opportunities for all.

Contribute to the overall ethos/work/aims of the school.

Develop constructive relationships and communicate with other agencies/professionals where appropriate to the role.

Share expertise and skills with others.

Participate in training and other learning activities and performance development as required.

Recognise own strengths and areas of expertise and use these to advise and support others.

Demonstrate and promote commitment to equal opportunities and to the elimination of behaviour and practices that could be discriminatory.

Within a responsibility of a duty of care, comply with all policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

Be an effective role model for pupils by demonstrating and promoting the positive values, attitudes and behaviour expected from pupils.

Job Types: Full-time, Part-time, Permanent

Pay: 27,755.94-29,658.70 per year

Expected hours: 37 per week

Benefits:

Bereavement leave Canteen Employee mentoring programme Free parking Sick pay
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 16/05/2025
Reference ID: Office Manager