Job Description

Are you highly organised, proactive, and ready to support at the highest level?
We're looking for a Personal Assistant and Office Manager to join our team at Oximio in Huntingdon in part time between 10:00-14:00 every day with office presence. This is an exciting hybrid role that combines executive support with office management responsibilities in a purpose-driven organisation dedicated to accelerating research and treatments for all living beings.

Key Responsibilities

Coordinating appointments and managing the MD calendar and schedule. Prepare meeting agenda, performance research for meetings and take minutes during meetings. Coordinating domestic and international travel, including flights, hotel, and car rental reservations. Producing reports, composing correspondence, and drafting when required. Liaise with client and business guests. Organise media appearances and events. Maintain electronic filing, ensuring processes and software are up to date and in working order. Overseeing general office operation. Greeting visitors, answering incoming calls and delivery world-class service to our clients. Purchasing office supplies and equipment and maintain proper stock levels. Creating presentations and other management-level reports. Supports the execution of Strategic Objectives within the company. Helps preparing internal communication, maintain employee - employer communication. Supports in cascading information, follow up and monitor timely execution. Supports the MD by creating reminders, tracking progress of initiatives. Maintain strong working relationships with other relevant departments including IT, Sales, Finance, Legal, HR and Operations.

Requirements

Experience

Demonstratable experience in Executive support. Demonstratable experience in office administration. Experience working with highly confidential information.

Skills & Knowledge

Excellent computer skills, including high degree of proficiency in Microsoft Word Excel, Outlook and PowerPoint. Strong numeracy skills. Exceptional attention to detail that delivers quality information. Ability to multitask. Clear, caring and honest communication skills. Fluent in English language written and verbal. Ability to deliver on commitments.

Personal Qualities

Reliable, punctual and organised. Diplomatic and discreet. Logical and methodical with exceptional attention to detail. Approachable and able to effectively build honest relationships with a diverse range of people, handling sensitive matters with the utmost care. Ability to think innovatively to problem solve. Determination and commitment to completing each job to the highest standard and on time. Ability to effectively adapt to change to deliver a quality service. Able to embrace and live the Oximio vision and values. Being inquisitive and innovative in increasing knowledge, developing skills and abilities.
Job Type: Part-time

Expected hours: 20 per week