Job Description

Job Ref:

12267

Branch:

Head Office - Edinburgh

Location:

Head Office, Edinburgh

Salary/Benefits:

Competitive Salary plus excellent benefits and perks

Contract type:

Permanent

Hours:

Full Time

Shift pattern:

8am-4:30pm/ 9am-5:30pm

Hours per week:

40

Posted date:

28/07/2025

Closing date:

18/09/2025

Why Join Apex Hotels

You will receive a warm welcome into the Apex family on joining us as an Operational Systems Coordinator and Projects. We genuinely care about our guests, our colleagues and our brand. Our family values -- Trust, Passion, Friendliness and Teamwork -- are at the heart of everything we do and support you to be yourself here at Apex Hotels.

Role Overview:

This role will support the Operations Hub by overseeing the administration of our hotel operations systems, with a primary focus on food and beverage. You will play a key role in ensuring these systems remain up to date, are consistently used in line with our processes and procedures, and that Head Chefs and Food Beverage Managers receive the support they need.

Main Responsibilities:

Management of joiner and leaver requests for operations systems, processing these in line with controls and standards of each system. System troubleshooting and liaising with system technology support. Inputting of relevant data, managing data input and update requests Support in the administration of the operations systems including updating the Point of Sale, food beverage procurement requirements, restaurant booking platforms including permission management, password resets, price adjustments, menu configuration and adding food and beverage items to systems. Support in, organizing and preparing meetings within the Operations Hub department. Participate in month end reporting procedures in relation to kitchen stock by helping chef with stock count sheet organisation prior to month end and help with spot checks after counts are made Assist in planning and scheduling HS and COSHH tasks for FB and the kitchen teams to ensure monthly compliance for their departments Assist FB and kitchen management with menu engineering: creating new recipes, dishes and menus into Procure Wizard and calculating dish and Beverage GPs.

About you:

We love to welcome people with different experiences and from different places into our Apex family. We want to ensure you get the best experience from the role you begin your journey with us in. To excel within this role, you will have:


Experience in using Microsoft office packages, including Microsoft Outlook email and calendar, Power Point, Excel and Word Strong organisation skills, with a flair for systems and administration. Previous experience in FB or/and hotel operations Awareness of Health and safety procedures within kitchens, food areas and Hotels Previous experience of collaborating with other departments and team members Ability to analyse financial records and produce findings and reports A hands-on, proactive approach; taking personal responsibility and initiative to prevent or resolve problems Experience with hospitality focused systems: Zonal, Open Table Procure Wizard

You will work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes:


30 days holiday Training and development from day one Employee events and celebrations Inhouse company interactive employee communication APP Entry to our state-of-the-art gym and pools Healthy meals to enjoy while you're working. Access to an external Employee Assistance Programme Financial Wellbeing App Wagestream, allowing you the flexibility to get paid earlier than your normal monthly pay date. 200 referral bonus when your friends or family join the team.

Following your first successful 3 months, you'll also receive ......


Access to our discounts and wellbeing platform "Treat Yourself Here", unlocking savings and experiences for you and your family. Involvement in our employee recognition schemes Long service recognition Probation pass and annual anniversary complimentary guest experience overnight stay and dinner for two 50% discount in our restaurants Cycle to Work Scheme Discounted room rates for employees, friends, and family Spa treatments and product discounts Life Assurance cover

We encourage you to bring your true self to work. We'll provide great training and development opportunities, allowing you to flourish in a fulfilling career, reaching your dreams and aspirations. Our family can never be too big, there's a place here for you. We have one ask - that you bring your personality, ideas, and spark. We're an innovative, thriving business and we want you to be part of our exciting journey.



If this is you, Click Apply. We look forward to hearing from you