Job Description

Job Summary

We are looking for a proactive, detail-oriented Operations & Admin Assistant with a strong foundation in finance to support daily business operations across finance, HR, and general office functions.

This is a multi-functional and execution-focused role designed for someone who enjoys structured tasks, is confident working with financial data, and can follow established processes across departments. You will work closely with our internal team and external advisors -- while you're not expected to be a qualified accountant, a solid understanding of bookkeeping and financial processes is essential.

Duties

Finance Support (Core Focus)

Process and record invoices, staff expenses, supplier payments

Maintain and update internal financial records using Excel-based templates

Track payment schedules and credit limits for customers and suppliers

Identify and flag inconsistencies or potential issues in financial data

Assist in monthly financial reporting, audit preparation, and documentation

HR & Admin Support

Coordinate interview arrangements and onboarding documentation

Maintain employee records, leave logs, and HR admin tasks

Support HR compliance by liaising with legal advisors (clear instructions provided)

Assist with team events and internal scheduling

Office Operations

Manage daily office needs including supplies and basic logistics

Support internal reporting and documentation across departments

Ensure procedures and templates are followed accurately

Provide administrative support to management and team as needed

Requirements

Fluent in Mandarin and English (written & verbal)

Strong Excel skills and confidence in handling financial data

Basic bookkeeping or finance knowledge is required (AAT / related degree / prior experience in AP/AR/bookkeeping)

Attention to detail, responsibility, and willingness to follow structured processes

Strong organisational and multitasking skills

Experience in admin, HR, or operations support is a plus

What We Offer

Competitive salary (based on experience)

Paid annual leave + UK public holidays

Opportunity to develop cross-functional operations experience

Supportive team culture with hands-on exposure to UK and Chinese business practices

Stable role with room for long-term growth

Job Types: Full-time, Permanent

Pay: 24,323.00-36,000.00 per year

Benefits:

Company pension Employee discount Free parking Life insurance On-site parking UK visa sponsorship
Language:

English (preferred)
Work Location: In person

Reference ID: Operations & Admin Assistant (Mandarin Speaking, with Finance Background)
Expected start date: 19/05/2025