Job Description

Company Overview

Baker Brothers is an established family run business specialising in diamonds and Swiss watches working with Internationally renowned brands, such as Rolex, Tag Heuer and Gucci. Currently we are recruiting for the of role of directors PA on a part time permanent basis.

Summary

We are seeking a Director Personal Assistant to join our dynamic team at BAKER BROS JEWELLERS LTD. This role is essential in providing high-level administrative support to ensure the smooth operation of our business. You will play a key role in enhancing our customer experience and supporting our growth and initiatives.

Reporting to the Directors the role will include

Arrange internal/external meetings as required

Diary management

Set agendas, minute take and follow up on action logs

Assist in planning of customer events, liaising with suppliers and customers.

Assist in recruitment - job adverts, interviews, and communications.

Assist in preparation of contracts, new starters and Welcome Packs

Write up company procedures/initiatives and role out.

Work with other departments and offer assistance as requested.

Assist with travel bookings.

Mailbox management -respond to emails on their behalf where possible

Maintain credit card expense spreadsheet/receipts and submit monthly to Finance

Document management and filing

Proof reading documents

Oversee and assist with task management of the Directors and other staff members

Manage projects and follow-up with team members where required

Co-ordinate all maintenance requirements. Setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary

Build good relationships with all supplier and customer contacts

Work with IT company to ensure all staff have the correct equipment to carry out their job.

Be hands on with regards to matters relating to other departments and help deal with issues as requested

Ad hoc duties additional to the above job description as required to fulfil the job role

Requirements

Proven administrative experience with strong organisational skills Proficiency in Microsoft Office Excellent data entry and clerical skills Calm, friendly and tenacious character with a can-do attitude. Strong verbal and written communication skills with excellent attention to detail Smart, professional appearance. Candidates must demonstrate fluent level of English proficiency, Excellent phone etiquette and communication skills. Ability to manage multiple tasks effectively in a fast-paced environment.

Why Join Us?

Our business thrives on our 3 Pillars: Trust, Communication and Environment.

We work together within a trusted team who communicate efficiently and respectfully in a welcoming, forward thinking and luxurious environment.

The passion and dedication of our team, shows in the longevity of the team and the feedback we receive from our customers. We are seeking individuals who are ready to contribute to a high-energy, fast paced environment who thrive on doing a good job and maintaining our reputation for excellence.

Note:

We respectfully ask you not to apply if you do not have the required experience.

Job Type: Part-time, Permanent

Pay: Depending upon experience 15 - 20 per hour

Benefits:

- Staff discount

- Career mentoring

- Pension

- Training

Experience:

Executive & Personal Assistants: 3 years (required) MS Office/Outlook: 2 years (required)
Job Types: Part-time, Permanent

Pay: 15.00-20.00 per hour

Expected hours: 24 per week

Benefits:

Company events Company pension Employee discount Employee mentoring programme Store discount
Schedule:

Monday to Friday
Experience:

Administrative: 3 years (required)
Language:

English (required)
Work Location: In person

Application deadline: 26/07/2025