Job Description

OVERALL SUMMARY

At Close Brothers we look to recruit individuals from all different backgrounds and encourage you to apply even if you don't tick every box. We celebrate diversity, promote inclusivity and are open to discuss flexible work options to help you balance your work and home life.


Join Close Brothers Motor Finance Team where you will will provide a proactive and comprehensive PA service to select members of Motor's Executive Committee.

RESPONSIBILITIES

Act as the first point of contact for the directors, ensuring urgent requests are promptly handled. Provide effective diary and inbox management, ensuring the directors are informed of upcoming commitments and that relevant papers are provided in sufficient time for preparation. Arrange meetings, conference calls, lunches, dinners, events, travel, and accommodation as required. Book meeting rooms/venues as required. Prepare meeting agendas and supporting documents, record meeting minutes and follow up on actions. Ensure the efficient and smooth running of all aspects of the director's office, ensuring all tasks are completed in a timely fashion. Keep track of documents relating to multiple projects, ensuring they are readily available when required. Process expenses, mileage claims, and other ad-hoc administrative tasks in a timely manner. Maintain clear, systematic, and user-friendly filing systems. Compose and prepare draft written correspondence for review by the directors (e.g. responses to letters/emails). Type, compile, and prepare reports, presentations, correspondence, and other documents as required by the directors. Provide absence and annual leave cover for other members of the PA/EA team. Maintain effective working relationships across all levels of the organisation to ensure quality delivery. Maintain high levels of discretion and confidentiality.

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WE WOULD LOVE TO HEAR FROM YOU IF YOU HAVE/ARE:

Experience working as a PA/EA providing proactive and professional support in a fast-paced and ever-changing environment to senior leaders. Advanced MS Office skills. Competent with MS Outlook. Excellent written communication skills including proof-reading skills. Attention to detail. Good commercial awareness. Proactive, efficient, and capable of problem-solving. Confidential and discreet; experience in handling sensitive issues.


We are an inclusive organisation and committed to ensuring our recruitment process is as accessible as possible to everyone. We will make adjustments for people who have a disability or long-term condition. If you need the job description or application form in an alternative format or would like to discuss the recruitment process with us, please email us at recruit.ssc@closebrothers.com or request a call back.

ABOUT US

For roles offering hybrid working: At Close Brothers we support employees to balance their work life priorities and in this role you will be able to enjoy a mixture of hybrid working.


Close Brothers is a leading UK merchant banking group providing lending, deposit taking and securities trading. We employ approximately 3,000 people, principally in the United Kingdom and Ireland. Close Brothers Group plc is listed on the London Stock Exchange and is a constituent of the FTSE 250.

To find out more about Close Brothers, please visit our careers page:

https://www.closebrothers.com/careers

To find out more about life at Close Brothers:

https://www.closebrothers.com/life-close-brothers#374017299-899295541

To find out more about our benefits:

https://www.closebrothers.com/employee-benefits

To find out more about our commitment to creating an inclusive environment:

Our Responsibility - Diversity and inclusion Close Brothers Group


At Close Brothers Group, we are all connected by our mission to be the best place in the UK for wealth professionals and their clients.


We believe that everyone should think ahead, have a financial plan and invest wisely. Our clients are professionals, business owners, individuals, charities, families, and employers, who rely on our clear financial advice and investment management services to preserve and grow their long-term savings and investments.


We are a team of about 900 people based in 15 offices across the UK. Our geographic footprint means we can combine a local approach with face-to-face services to enable strong, long-term relationships with our clients.


Sustainability is fundamental to our purpose and we have a responsibility to help address the social, economic and environmental challenges facing our business, colleagues and clients. We strive to do the right thing and are dedicated to helping the charities that matter most to our people.


Our vision is to develop an open and inclusive company that ensures everyone is valued, respected and included, so that in years to come our business will represent a diverse and inclusive workforce from the top down.


We look to recruit individuals from all different backgrounds. If this job is of interest to you but you do not meet every criteria then we encourage you still to apply as we are open to providing training opportunities. As an early adopter of hybrid working we are open to discussing all types of flexible working options, helping you to balance your work and home life.