Job Description

Join White Rabbit Projects as PA to the CEO - Lead with Discretion,

Organisation and Impact

At White Rabbit Projects, we believe that exceptional hospitality starts with exceptional people -- and that includes the people who support our leadership behind the scenes. We're now looking for a proactive, highly organised PA to the CEO & Founder to manage both business and personal priorities, enabling our CEO to lead at the highest level. This is a unique opportunity to join a fast-paced, creative company and play a vital role in the success of a visionary leader and a growing brand.


As PA to the CEO, you'll manage a dynamic blend of professional and personal responsibilities -- from calendar management and meeting prep to international travel and home admin. You'll be a gatekeeper, problem-solver, and trusted confidante, helping to ensure every day runs smoothly, efficiently, and with purpose. And, like all of us at White Rabbit Projects, you'll bring our values to life through your work:

Our Values - Behind the Scenes, At the Core

HOSPITALITY IS AT OUR CORE:

Create calm in the chaos. Approach every interaction with empathy, discretion, and a service-first mindset.

WE DO THE RIGHT THING:

Handle sensitive matters with professionalism and confidentiality. Support those around you with reliability and integrity.

WE PURSUE EXCELLENCE:

Stay five steps ahead. Be detail-obsessed, solution-focused, and always looking for ways to streamline and improve.

WE ARE ALL ENTREPRENEURS:

Take initiative. Own your time, own your outcomes, and treat every task -- from travel planning to team socials -- as an opportunity to make an impact.

What Will You Be Doing?

Manage and prioritise the CEO's busy calendar across multiple brands.

Coordinate complex domestic and international travel arrangements.

Prepare reports, presentations, and correspondence.

Act as a key point of contact between the CEO and internal/external stakeholders.

Screen communications and support inbox management.

Track expenses, manage receipts, and oversee reimbursement processes.

Support personal admin, including appointments, travel, household logistics, and errands.

Help coordinate team events, offsites, and culture-building activities.

Provide occasional admin support to the COO and general office support when needed.

What Do You Need?

Prior experience as a PA, EA, or in a high-level administrative support role.

Exceptional organisation, multitasking, and time management skills.

Absolute discretion, professionalism, and emotional intelligence.

Strong written and verbal communication skills.

Proficiency in Google Suite, Microsoft Office, and modern scheduling tools.

Flexibility, calm under pressure, and a proactive attitude.

A genuine desire to support others and contribute to a growing, dynamic team.

What Do We Offer?

Competitive salary

Monthly Juno benefit points

Discounts at all of our brands including Lina Stores, Kricket & Arc

A people-first culture where your contribution truly matters.

Ready to Lead from Behind the Scenes?

If you're detail-driven, unflappable, and thrive on making things happen -- apply now to become PA to the CEO & Founder at White Rabbit Projects.