Part-Time Admin Personnel - General Aviation Reports (GAR) Submission
Location:
Humberside Airport CHC Heliport Schedule: Part-Time 20hrs per week (PM). Hours will be aligned with the needs of the operation.
Company:
ACE Aviation Services
About Us:
ACE Aviation Services is a trusted provider of aviation support solutions for offshore helicopter operations. We ensure compliance, safety, and efficiency across all aspects of flight handling and reporting.
About the Role:
We are seeking a detail-oriented Admin Professional to manage General Aviation Reports (GAR) submissions for offshore flights. This role is vital in ensuring compliance with UK Border Force, HMRC, and Police regulations for all helicopter operations.
Key Responsibilities
GAR Submission & Management:
Accurately complete and submit GARs via the official sGAR portal or approved third-party applications.
Passenger & Crew Data Collection:
Verify and input sensitive information, including full names, dates of birth, nationalities, and passport/travel document details.
Compliance Monitoring:
Ensure all reports are submitted within legal timeframes (typically 48 to 2 hours before departure/arrival).
Flight Detail Accuracy:
Record aircraft registration, scheduled arrival/departure times, and specific airfield locations, including non-designated landing strips.
Permission to Travel Verification:
Monitor sGAR responses to confirm "Valid Permission to Travel" or "Authority to Carry Granted" for passengers, ensuring no "No-Fly" instructions are overlooked.
Document Management:
Maintain secure records of all submitted flight documentation and passenger data in accordance with data protection standards.
Regulatory Liaison:
Act as the primary point of contact for Border Force and the Carrier Support Hub regarding flight queries or technical reporting issues.
Required Skills & Qualifications
Attention to Detail:
Meticulous accuracy in entering complex alphanumeric data (e.g., passport numbers).
Communication:
Strong interpersonal skills to coordinate with pilots and flight crews under tight deadlines.
Regulatory Knowledge:
Familiarity with Common Travel
Security Clearance:
Eligible for an Enhanced DBS Certificate and an Airside Security Pass
Due to the nature of our operation, flexibility is required around the working hours for the post and will be from around midday onwards.