Job Description

The small consultancy firm is looking for a part time office administrator to organize and coordinate administration duties and office procedures in a small, friendly, and flexible consultancy company. Your role is to maintain a high levels of organizational effectiveness, communication, and multi-tasks to support a small team.

Responsibilities

Organize and maintain the office:
Maintenance the daily office efficiently running, filling,

Administration support for team

Liaison with Accountant for the accounting issues, pay the Bills and issue the invoices

Travel arrangement and file all the documents.

Organize the office layout and
order stationery and equipment and maintain the office and equipment good condition

processing invoices and managing office budgets Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors or service providers Greeting and provide general support to all visitors Coordinate with internal and external third parties to organize the meetings or events Marketing support and plan in-house or off-site activities, such as events and conferences

Requirements and skills

Proven experience as an office administrator, Office Manager Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in MS Office (word, excel, PowerPoint, graph design etc) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills, preparing letters, presentations and reports Strong organizational and planning skills in a dynamic environment A hard working and creative mind with an ability to support business development activities. Previous work experience in life science industry will be desirable manage membership or social media for your organisation. Degree level; Mandarin Chinese or European language skills will preferable, working experience in life science industry will be desirable
Job Type: Part-time

Expected hours: 16 - 25 per week

Benefits:

Company pension Free parking
Language:

English (preferred)
Work Location: In person

Application deadline: 30/04/2025
Reference ID: ADMIN