Job Description

About Us

Fabrication Facility Ltd brings creative visions to life through expert fabrication and production services. With a commitment to craftsmanship, precision, and collaboration, we work with artists, designers, galleries, and institutions to deliver ambitious projects across a wide range of materials. Operating from our London HQ and our dedicated Foundry and Fabrication facility in Cornwall, we support clients in the UK and internationally.

Overview

We are seeking a highly organised and professional Office Administrator who will be responsible for managing daily administrative tasks, supporting facilities operations, and ensuring smooth communication across departments.

This role proactively supports company leadership, client, and operations teams by facilitating clear and timely communication and processing of information. Regular client interaction requires professionalism and a welcoming attitude.

The ideal candidate is highly organised, diligent, and comfortable working within established systems. Experience in architectural, construction, or professional services environments would be beneficial for the requirements of this role.

This is a part time role, ideally working Monday - Friday 09:00 - 14:30 (25 hours per week)

Key Responsibilities

Facilities & Operations

Manage facilities operations, including booking all regular facilities checks and maintenance Ensure a clean and organised office space Communicate and liaise with internal teams, visitors and vendors Book meetings, manage calendars, and co-ordinate travel Supply and inventory management of office supplies, and assistance with procurement of other general workshop supplies Administer Health & Safety documentation and training schedules Support HR processes, onboarding, and reporting Financial assistance with basic bookkeeping tasks as required, including petty cash and pre-pay cards

Front-of-House & Reception

Act as the first point of contact for visitors and clients Manage all incoming calls, emails, and correspondence and direct these as appropriate

Project Support

Maintain project records, databases, and digital filing systems Manage company image library Assist with document preparation and client presentations Any other project administration as required

Essential skills

Highly organised, able to multitask and manage competing priorities Proactive in data entry and maintaining systems Able to maintain a highly organised workspace and digital filing processes Skilled at supplier management and cost optimisation Excellent communication and interpersonal skills Strong written skills for handling correspondence Able to form agendas, take meeting notes, and follow up on actions Strong self-motivation and ability to follow direction Able to maintain confidentiality Strong desire to contribute to a team environment

Qualifications & Experience

At least 3-years' previous experience in administration, reception and office co-ordination Proficiency in Microsoft Office Suite is essential, including Outlook, Teams, Excel, Word, PowerPoint and SharePoint Experience with Project Management platforms (such as Procore, Monday.com, Asana, MS Projects) and accounting software (QuickBooks) is an advantage Familiarity with project-based services is an advantage

What We Offer

Supportive and collaborative culture Training and professional development opportunities Competitive salary (based on experience)
This position is ideal for motivated individuals seeking to utilise their organisational expertise within a supportive work environment and contribute significantly to the efficiency of our operations.

Job Types: Part-time, Permanent

Pay: 20,000.00-21,875.00 per year

Expected hours: 25 per week

Benefits:

Company pension On-site parking
Work Location: In person

Application deadline: 09/01/2026