Job Description

Office Administrator

Are you highly organised and able to spin multiple plates? Do you like to get things done? Do you have experience working in a busy office environment? Can you use your administrative genius to support a growing business?

Continued strong growth at Utelize has created a part-time opportunity for an experienced Office Administrator to become a valuable addition to our dynamic team.

Responsibilities include general HR administration, maintaining and filing customer and supplier contracts, updating spreadsheets, running reports, processing invoices within the accounts system, arranging travel and accommodation, ordering office supplies, and acting as the go-to person to support the smooth and efficient running of the office, while providing administrative support to the Senior Leadership Team.

About the Company

We are Utelize, a specialist IT service provider, focused on helping large businesses to manage mobile devices (e.g. smartphones & tablets), mobile connectivity and support for their end-users. We help our customers to release their IT teams for strategic projects, optimise costs, improve support for their employees, protect their businesses from IT security threats and support them to become more sustainable.

With 30% revenue growth year-on-year and our first acquisition completed in Q4_2024 there has never been a more exciting time to join our team.

Based in Malvern and Crawley we are a team of 30+ with strong social values, who are focussed on delivering innovative mobile solutions to corporate clients, which we support with excellent customer services. Alongside our business objectives, we have raised over 130k in the past three years to help build Solar Learning Labs in Africa with Computer Aid and we have planted more than 40,000 trees.

About the Role

Reporting to the Head of Commercial you will be working to support to the business with a range of administrative tasks. Activities include:

Office Administration :

Answering phone Filing documents and updating data sources Ordering office consumables Hotel and transport bookings
HR Administration:

Processing staff expense claims Creating HR documents from templates Undertaking operational checks e.g annual surveys Co-ordinating staff training Organising staff events
Finance Administration

New supplier and new customer admin Supplier database updates Liaising with suppliers to ensure all bills received
Providing other administration support to members of the Senior Leadership Team as required

What we are looking for:

Essential Experience & Education:

Can do attitude GCSE English & Maths C or above (or equivalent) 3+ years' experience office administration Excellent organisational and communication skills Proven attention to detail and experience of keeping accurate records Experience of similar administration Proven experience of using Microsoft Word, Excel, Outlook, Teams
Desirable Experience:

Experience of using Breathe HR, QuickBooks & Xero (or similar accounting package) Good excel skills

What we Offer:

Part time role (25 hours over 5 days) Full time salary would be 25,000 - 27,000 (pro-rated for part time) - actual rate will depend on hours and experience. 25 Days Paid Holiday per Annum plus Bank Holidays (pro-rated for part time hours). This role is office based in our offices at Malvern Hills Science Park Comprehensive Healthcare and Medical Benefits Plan (after 1 year of employment) Discretionary Bonus Annually Great location at Malvern Hills Science Park with free onsite parking Continuous learning and professional development opportunities Exciting and challenging projects with industry-leading clients

To Apply

To apply for this role please send us your CV and a covering letter telling us a bit about yourself and why you are interested in this role Due to the nature of this role we are unable to sponsor candidates and therefore all applicants should already hold the right to work to work in the UK. No Agencies, thank you.

Other Information:

Any successful candidate will have to be willing to provide 2 named references and undergo employee screening.

Job Type: Part-time

Pay: 25,000.00-27,000.00 per year

Benefits:

Company pension Free parking On-site parking Private medical insurance
Application question(s):

Do you live within a commutable distance to Malvern (this role is office based)
Experience:

office administration: 3 years (required) Microsoft Excel: 2 years (required)
Language:

Fluent English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 28/10/2025