Job Description

Payroll and Accounts Administrator

Are you our potential Payroll and Accounts Administrator based in the Bromley and Sevenoaks area?

Come and join the c.200-strong team and work for a well-loved, national award-winning garden centre with a strong brand and over 110 years of history in horticulture.

Coolings Nurseries

has a great reputation for excellent customer service and is "The Place to Go for Plants". These high standards are very much reflected in our admin and other support services, too.

Coolings Nurseries

have four garden centres - two in Knockholt, Kent, one in Bearsted near Maidstone and one in Wych Cross, near East Grinstead and on the edge of the Ashdown Forest. All are located in beautiful, natural countryside settings.

We are seeking a highly organised and detail-oriented

Payroll and Accounts Administrator

to manage payroll processes and support the accounts function. This part-time role is crucial in ensuring the accuracy and efficiency of our financial operations.

Key responsibilities:

You will be involved in a variety of duties, including but not limited to:

Payroll Administration:

Process and manage end-to-end monthly payroll for employees (hourly and salaried), ensuring compliance with UK legislation, including tax codes, pensions, and statutory deductions (PAYE, NI, etc.)

Processing holiday, SSP, SMP, SPP payments and statutory deductions

Maintain and update employee payroll records, including starters, leavers, and any adjustments

Liaise with HMRC regarding payroll submissions, tax codes and queries as well as year end procedures

Complete ONS Survey requests

Prepare and distribute payslips, P60s and P45s in a timely manner

Oversee the company timekeeping clocking system and holiday portal (RotaCloud)

Ensure the company pension scheme is up to date with contributions and members

Address payroll-related queries from employees and management

Produce relevant management information and reports as required

Co-operate with HR Team to ensure Employee Life Cycle (ELC) procedures are properly

Work with external auditors to meet their requirements

Relevant filing as required.

Purchase and Sales Ledger:

Process supplier invoices, ensuring accurate coding and matching to purchase orders

Reconcile supplier statements and resolve discrepancies

Recording, tracking, and managing customer invoices, payments, credit sales, and outstanding balances to ensure accurate financial reporting and cash flow management

Monitor the purchase ledger inbox, responding to queries and requests from suppliers.

Requirements:

A minimum of 3 years' payroll experience, ideally in a retail sales/commercial context

Proven experience in payroll administration and purchase ledger/accounts payable roles

Knowledge of UK payroll legislation, including pensions and statutory deductions

Proficiency in accounting and payroll software (eg. Sage, Xero or similar)

Strong numerical and analytical skills with high attention to detail

Must be able to use MSExcel to an intermediate level of competence

Excellent organizational and time-management abilities

Ability to work independently and as part of a team

Strong interpersonal and communication skills (both written and verbal)

Ability to work in a fast-paced environment and show take the initiative

Pleasant demeanour with customer-centric awareness to interact with colleagues in line with our company culture

A highly skilled communicator who can effectively communicate with their team, employees / colleagues, as well as Directors and Managers across the business

Experience in a similar part-time role or within a small to medium-sized business

Familiarity with HMRC payroll tools and processes

A full driving licence and access to your own vehicle is essential as there is limited public transport available to and from our location.

Job Type: Full Time, Permanent - 22.5 hours per week

Pay: 30,000.00 - 32,500.00 per year (Pro rata / Full Time Equivalent of part time hours based on 37.5 hr week and depending on experience)

Benefits:

Pleasant, people-centred work environment in great location Be part of an Employee Ownership Trust (EOT) Opportunity to develop your skills and grow within the company 28 days holiday (Pro rata for part time roles) 2 days additional holiday after 3 years' service Birthdays off after first complete year of service Generous staff discount Company pension Free on-site parking
Closing Date: 30th May 2025

Job Types: Part-time, Permanent

Pay: 30,000.00-32,500.00 per year

Benefits:

Company pension Employee discount Free parking On-site parking
Schedule:

Monday to Friday
Experience:

Payroll: 3 years (required)
Work Location: In person

Application deadline: 30/05/2025