Job Description

Job Title: Personal Assistant

Responsible To: Founder and Artistic Director

Hours Required: 27 hours per week:

Mondays - 1-3pm

Tuesday to Friday 10-4pm

Employment Status: Self-employed

Salary: 15.00 per hour

Location

: Working in Chingford, Waltham Forest, London E4, with ad-hoc opportunities to work from home, plus supporting with ad-hoc travel to North, South, East and West London and parts of the UK.

Purpose of Post:

The Personal Assistant role will provide comprehensive, confidential, and professional support to a vibrant, self-employed Artistic Director with fibromyalgia and chronic anxiety, enabling her to maintain an independent, effective, and efficient work-life.

The post-holder will provide practical support to administrate the day-to-day needs of her non-profit organisation, in all aspects concerned with its efficient and successful operation.

This post is only suitable for candidates able to commit to a long-term working relationship of at least two years.

Main Duties:

Support with Administration

Practical support and assistance, including prompting, encouragement, and reminders for:

Basic email management Support with making sales calls to clients Filing and keeping paperwork in order Responding to enquiries on social media and posting relevant information Preparations to leave the house, including helping to establish what equipment and paperwork is required and carrying equipment and bags Appointments and diarised tasks Remembering information and establishing tasks to be completed Support with correspondence and paperwork Support and assistance with work-related minor mobility challenges in the workspace and in the wider community, where necessary

Person Specification

:

Skills and Attributes

Essential

Patient and heart-centred approach Friendly and enthusiastic Excellent administrative, verbal, and written communication skills Confident on the telephone and enjoys speaking to people Empathy and compassion - ability to show genuine care and understanding Ability to support and encourage others Ability to be impartial, non-judgmental, and see situations from many points of view Ability to support others to achieve their vision Excellent organisational skills Ability to manage own workload successfully Excellent time management Ability to pay attention to detail A team player Flexible

Experience

Essential

Experience of coordinating and assisting with projects Experience of successfully meeting deadlines Some experience in Sales and Marketing. Experience of conducting "ethical sales and marketing" to vulnerable customers (avoiding high-pressure tactics and with a focus on needs, not sales) Experience with making and receiving phone calls

Desirable

Experience of working in an office or home office environment

Knowledge

Essential

Confident with making and receiving phone calls Confident use of Microsoft Word, Excel and Outlook Efficient scheduling skills when using Outlook Confident use of the internet
Desirable

A working knowledge of Microsoft SharePoint. Awareness of some of the barriers that can prevent people with fibromyalgia, sight loss, chronic pain, chronic fatigue, or anxiety from enjoying dance, exercise, and social events Awareness of organisations and services available to people with fibromyalgia Awareness of organisations and services available to people with sight loss
Job Type: Part-time

Pay: Up to 15.00 per hour

Benefits:

Flexitime
Experience:

Ethical Marketing: 1 year (preferred)
Work Location: In person

Reference ID: Personal Assistant to Artistic Director