Job Description

Job Title: Personal Assistant (PA) to the Company Director

Location:

Thakeham, West Sussex

Contract Type:

Full-Time

Reporting to:

Director

About the company:

Focused Events is a market-leading motorcycle events company of almost 30 years, specialising in manufacturer and public events in Europe. We provide professionally-organised road, race circuit and off-road events for our clients. Working closely with leading motorcycle manufacturers, we ensure high standards of event management, safety, and client satisfaction. Our team is committed to delivering seamless and well-coordinated events that meet the expectations of both clients and participants.

Job Summary:

We are seeking a highly organised, forward-thinking, and dynamic

Personal Assistant (PA)

to provide full administrative support to the Director. The ideal candidate will not only be detail-oriented and efficient but also bring creativity and competitiveness to the role. You will be responsible for managing schedules, communications, and day-to-day tasks, while also contributing to content creation, visual presentations, and company marketing.

As a UK and European-based company, this role will include travel requirements.

Key Responsibilities:

Diary and Schedule Management:

Maintain calendars, schedule appointments, meetings, and travel arrangements.

Correspondence Handling:

Manage emails, phone calls, and written communications on behalf of the director.

Administrative Support:

Prepare reports, presentations, proposals and documents as required.

Event Coordination:

Plan and organise meetings, events, and conferences.

Task Prioritisation:

Manage and prioritise tasks to meet deadlines effectively.

Travel Arrangements:

Book flights, hotels, transportation, and create detailed itineraries.

Creative Input:

Support with marketing, visual content, and content design using tools like Canva.

Social Media:

Assist with creating content and supporting online presence where needed.

Confidentiality Maintenance:

Handle sensitive information with discretion.

Personal Errands:

Assist with occasional personal tasks as needed.

Office Management:

Work with internal departments and external stakeholders to ensure efficiency.

Key Skills & Requirements:

Experience:

Previous experience as a PA, Executive Assistant, or similar role preferred.

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Canva, social media and scheduling tools.

Organisational Skills:

Ability to multitask and prioritise workloads efficiently.

Communication:

Excellent verbal and written communication skills.

Discretion & Professionalism:

Ability to handle confidential information with integrity.

Proactive Attitude:

Forward-thinking with a dynamic and solution-oriented mindset.

Problem-Solving:

A proactive and solution-oriented mindset.

Creativity:

A flair for visual presentation, creative problem-solving, and content development.

Flexibility:

Ability to adapt and work under pressure in a dynamic environment.

Benefits:

Competitive salary. A supportive and dynamic work environment. UK & European travel.

How to Apply:

Please follow the steps on Indeed, submitting a CV (& a cover letter would be preferable).

Job Type: Full-time

Willingness to travel:

50% (preferred)
Work Location: In person

Reference ID: FE-30