Job Description

Senior Procurement and Contracts Officer \xe2\x80\x93 Lewisham (Temp Vacancy)

Umbrella Rate: \xc2\xa3500.00p/d

Full-Time (37 hours)

Job Purpose:

Responsible for the sourcing, purchasing, procurement and effective contract management of new outsourced Digital and IT services. Experience in delivering different aspects of the procurement process, through requirement gathering, identifying the route to market, to evaluation, moderation, contract award and overseeing delivery of the contract.

Contribute to the Procurement pipeline, ensuring the regular review of contracts, making strategic decisions to deliver better Digital and IT services and better value (in terms of delivery, performance and value for money) for Lewisham. Operate an efficient and effective purchasing process, creating high colleague and supplier satisfaction. Helping business areas provide returns to the wider Corporate Procurement team too.

Accountabilities:

• Working with the Procurement and Contracts Manager, deliver successful procurements of specific IT & Digital solutions. This also includes sourcing, purchasing, procurement and effective contract management.
• Deliver small to medium value procurement, through the end to end procurement process from governance, gathering requirements, agreeing timescales with business areas, weighting and pricing models, evaluation, moderation, contract award, also considering technical architecture and data protection rules within the above processes.
• Deliver the contract award process, from notice, through clarifications and moderation to award, and drafting the contract with input from the legal team.
• Accountable for embedding high quality contracts with detailed Statement of Works (SoW), charges and insurance, with service level agreements (SLA) and key performance indicators (KPI) in place.
• Knowledge of IT & Digital other public body procurement frameworks such as Crown Commercial Services Digital Outcomes and Specialists (DOS) and G-Cloud.
• Contribute to the medium and long term IT & Digital solutions procurement strategy (2 \xe2\x80\x93 4 years). Also separately contributing to the Procurement pipeline.
• Negotiate improved pricing or services with new or existing outsourced suppliers. Assist with the creation of a strategic sourcing process to ensure that all outsourced supplier evaluations follow a standard procedure.
• Provide support, advice and guidance for stakeholders on how they evaluates outsourced supplier proposals. Confirms and agrees the roles and responsibilities of the business area vs. the procurement team in a supplier evaluation process (ie: who does what to achieve the preferred supplier).
• Support and deliver procurement process, including but not limited to: the Request for Information (RFI), soft market testing and Request for Proposal (RFP) process with outsourced suppliers.
• Support the business with analysis of the RFI, RFP and soft market testing responses. Help drive decision making which meets operational and strategic needs of Lewisham.
• Providing standard contract templates for different products and services that the IT and Digital Services in Lewisham purchase. It includes defining standards for commercial and legal terms. Standards for commercial terms are set up in consultation with the Corporate Procurement team, finance and legal departments.
• Update and use the central repository for storing all contracts so that it is easy to find contracts and track critical dates like expiration and renewal dates. Ensure consistency with procurement pipeline so that service continuity risks are managed and mitigated for all IT and Digital services.
• Working with the Business areas to ensure that all outsour

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