Job Description

Projects Administrator

Offer ID:

77222

Job:

Support Functions / Admin Support

Contract type:

Permanent

Schedule:

Full-Time

Country:

United Kingdom

Equans is looking for a Projects Administrator to join our team based at Queen Elizabeth Hospital, Birmingham on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package

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The Projects Administrator carries out the role according to onsite processes and procedures. The position ensures that Equans are able to meet contractual obligations whilst simultaneously providing an excellent service to our customers.



The Projects Administrator makes up part of the Projects Team which contributes to the effective and operation of the projects Service that is conducive for the delivery of Healthcare.



In this role, you must be able to deal customers and clients at all levels. The post holder must have effective communication skills to liaise with the customer and be able to work under minimum supervision levels.

What will you deliver?

Maintain the Variations & Lifecycle tracker and any other project log/tracker. Ensuring the most current information and status of each VO is available and updated regularly. Management of contractual administration process associated with Variation & Lifecycle i.e., coordinating and maintaining all associated documentation and KPI's. Liaison with Wards/Departments to ensure constant communication with regards to the status of works. Attend meetings associated with Variations & lifecycle and share the tracker for project managers to provide updates to the client and hospital estates team. Assist in invoicing process upon completion or at agreed stages of projects in agreement with SPV and Trust. Assist in Managing and completing the WIP process to ensure cost control is achieved and WIP is kept to a minimum. Assist in Managing and updating POEM to ensure cost control is achieved. Assist other colleagues in the management of ongoing operational costs on completion of a project. Raise appropriate orders, receipt, and assist managing contractor invoicing. Liaison with SPV and Trust to ensure completion and approval of all variations & Lifecycle works. Liaison with other site personnel and client representatives including Trust wards and departments, other service providers, suppliers, contractors etc as appropriate. Assist in the maintenance of Handover records & filing system on completion of each variation & Lifecycle projects. Efficiently and accurately use the computerised systems & company software daily, producing information as and when required. Organise, attend and participate in all training courses as required and to undertake any training in the future as may be required to ensure the duties of the post are effectively carried out. Familiarisation of the Operation and Site. Provide administrative support in keeping records on each variation & Lifecycle, producing reports and general office administration. Act as first point of contact for internal and external parties providing information on variation. Ensure all documentation forms part of the onsite central filing system. Any other duties deemed necessary by the Project & Lifecycle Co-ordinator.

What can we offer you?

On offer is a competitive salary and benefit package, which includes;




24 days annual leave (+ public holidays). Life Cover equivalent to 1.5 times annual salary. Employee discount shopping schemes on major brands and retailers. Gym membership discounts. Cycle to work scheme. Holiday purchase scheme. 2 corporate social responsibility days per year. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes. Attractive Employee Referral Rewards Scheme. Access to our growing employee networks. 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are you?

Educated to A-level standard. Higher Education qualification desirable. Comprehensive Administrative experience in a busy office environment. Proficient use of Microsoft Office applications including Word, Excel and Outlook. NHS/Hospital experience. Experience working in a Project role. Previous experience working with COUPA would be an advantage. Flexible approach to working. Sound organisational/co-ordination skills. Good Health & Safety knowledge. Awareness of Confidentiality.




This role includes a Basic DBS check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.




Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values--Accountability, Respect, Team Spirit, and Service Focus.




We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.




As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.


At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.


You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.


For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.





The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.

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Place:

Workplace : Birmingham United Kingdom

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