Job Description

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Job Title: Commercial Property Administrator / Manager

Company: Heritage Property Southern Ltd

Location: Southampton (Hybrid/Office-based depending on candidate)

Job Type: Full-time

About Us

Heritage Property Southern Ltd is a dynamic and growing commercial property company specialising in the acquisition, development, leasing, and sale of commercial properties and yards across the South Coast of England. With a focus on delivering long-term value and exceptional client service, we manage a diverse portfolio and pride ourselves on our proactive, hands-on approach to property investment and management.

Role Overview

We are seeking a detail-oriented and highly organised

Commercial Property Administrator / Manager

to join our close-knit team. The successful candidate will play a key role in the day-to-day operations of our property portfolio, supporting both team with administrative and coordination duties.

Key Responsibilities

Maintain and update property records, lease agreements, and tenant files Helping with Marketing with our new yard rental venture Liaise with tenants, contractors, and agents to coordinate maintenance, inspections, and lease renewals Assist with preparing heads of terms, lease documents, and licenses Monitor critical lease dates, rent reviews, and service charge reconciliations Ensure all regulatory compliance (e.g., EPCs, insurance, H&S documentation) is up-to-date Manage Utility Bills and Dealing with the valuation office for business rates. Process invoices and liaise with finance regarding rent collections and contractor payments General office administration and support to directors and property managers

Requirements

Previous experience in property administration, preferably in a commercial setting Strong organisational and multitasking skills with keen attention to detail Excellent communication skills, both written and verbal Proficient in Microsoft Office Suite; knowledge of property management software is a plus Self-motivated and capable of working independently Knowledge of lease structures and property law terminology is desirable but not essential Full UK driving licence preferred

Why Join Us?

Be part of a growing and entrepreneurial property company Opportunity to gain exposure across all aspects of commercial property Work in a collaborative and supportive environment Competitive salary and benefits Potential for career progression and further training

To Apply:

Please submit your CV and a short cover letter explaining your interest in the role via Indeed.an Exciting opportunity to Join a Small Family run team in Southampton.

Job Type: Full-time

Pay: 25,000.00-40,000.00 per year

Schedule:

Monday to Friday Overtime Weekend availability
Work Location: Hybrid remote in Southampton SO15 0NE