Job Description

Job Overview

We are looking for a detail-focused Accounts Administration Assistant to join our finance team. You'll manage purchase and sales ledgers, process invoices, reconcile accounts, support supplier payments, and handle credit control. The role involves liaising with internal teams and suppliers, ensuring accurate financial records, and keeping our accounting processes running smoothly.

Responsibilities

Effectively monitor the internal automated purchase ledger system and liaise with suppliers to request weekly/monthly supplier statements and any missing purchase invoices. Enter supplier and courier purchase invoices, ensuring accurate nominal coding, tax codes, departmental allocation, and matching to Purchase Orders. Match proof of delivery to invoices and process and raise invoice disputes where required. Post daily bank transactions and complete regular bank reconciliations. Reconcile both customer and supplier ledgers in preparation for supplier payment runs and the issue of customer statements. Perform credit control duties, tracking and chasing overdue sales invoices in a timely manner. Prepare weekly/monthly supplier payment runs within the accounts system, issue remittance advices, and handle supplier disputes. Ensure documents are filed accurately and appropriately. Liaise closely with other departments within the business and with our Netherlands branch to assist with accounting queries. Work with the warehouse team to investigate and resolve invoiced or missing parts. Monitor shared accounts email inboxes, use the internal email filing system, and liaise with suppliers and customers via email. Work closely with the Returns department to ensure smooth processing of supplier credit notes. Answer incoming calls to the Accounts department and deal with queries professionally.

Requirements:

Excellent knowledge of Microsoft Excel, Word, and Outlook. Ability to work on own initiative; well organised and diligent. Strong problem-solving skills with excellent attention to detail. Strong data entry skills with a high level of accuracy and consistency.
Working hours: 8.30am - 5.30pm

Job Type: Full-time

Pay: 28,090.00-29,835.00 per year

Benefits:

Additional leave Casual dress Company events Company pension Discounted or free food Free parking On-site parking
Ability to commute/relocate:

Hutton CM13: reliably commute or plan to relocate before starting work (required)
Application question(s):

How many years of experience do you have working with a purchase ledger?
Work Location: In person