Job Description

Reports to: Finance Manager

Contract Type: Permanent

Employment Type: Full-Time

Salary: 28,000 per annum (+10% bonus)

Purpose:

The Purchase Ledger Assistant plays a vital role in supporting the day-to-day financial operations of the company. This position is primarily responsible for assisting with purchase ledger processes, maintaining accurate financial records, and providing administrative support to the Finance Manager. The role also involves close collaboration with other departments and members of the wider finance team across the Alpine Group.

This role requires strong organisational and time management skills, along with a high level of accuracy and attention to detail. The position relies on a solid foundation in administration, bookkeeping, and data analysis, as well as proficiency in a range of IT systems. A methodical and proactive approach to problem-solving is also important for effectively supporting the finance function.

Key Responsibilities:

Financial Record Keeping

Maintain accurate financial records and ensure all financial transactions are properly documented Record financial transactions in the company's accounting software - NetSuite

Purchase Ledger / Accounts Payable

Process invoices, ensuring timely payments to subcontractors and suppliers Liaise with the procurement team to ensure that "on hold" invoices are being reviewed for approval Perform monthly supplier statement reconciliations and follow up on any discrepancies Prepare payment run files for approval and bank upload Resolve supplier queries Assist with month-end closing tasks

Budget and Expense Management

Monitor overhead expenses to ensure that they are in line with budget Review employee expenses submissions to ensure they are in line with the company's expenses policy

Administrative & Operational Support

Organise and maintain financial documents for easy access, audit readiness and regulatory compliance. Respond to financial queries from team members or external stakeholders in a timely manner Provide general administrative support, including ad hoc administrative tasks e.g. booking group travel arrangements - hotels/flights and arrange company vehicle servicing/MOT.

Skills & Experience Required:

Strong attention to detail Excellent communication and interpersonal skills Ability to prioritise workload and meet deadlines Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite A team-oriented mindset with a proactive approach Approachable, well organised and have excellent time management skills Good background in administration, bookkeeping, various IT systems and data analysing with an excellent eye for detail

What we will offer you:

25 days Annual Leave (increasing with length of service) Holiday Purchase Scheme Company Bonus Scheme Annual Pay Reviews Health Cash Plan Pension Enhanced Sick Pay Enhanced Maternity, Paternity & Shared Parental Pay Company Events!
Job Types: Full-time, Permanent

Pay: 28,000.00 per year

Additional pay:

Bonus scheme Performance bonus
Benefits:

Additional leave Company events Company pension Free parking On-site parking Paid volunteer time Referral programme Sick pay Work from home
Schedule:

Monday to Friday
Ability to commute/relocate:

Reading RG1 1NU: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Are you comfortable managing administrative duties as well as purchase ledger duties?
Experience:

NetSuite: 1 year (preferred)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Reading RG1 1NU

Reference ID: P0044