Job Description

As our Reception and Office Support Co-ordinator you will be undertaking front-of-house reception duties with personal assistant (PA) support and facilities coordination. This is an essential and key role for Foresters ensuring a professional and welcoming environment for visitors and staff, while also supporting senior team members with administrative tasks and helping maintain smooth day-to-day office operations.
Your day to day will include:
Reception Duties

• Greet and welcome visitors, ensuring a professional and friendly first impression.
• Manage incoming calls, emails, and post, directing queries appropriately.
• Maintain a tidy and organized reception area.
• Coordinate meeting room bookings and prepare rooms for meetings.

PA Support

• Provide diary management and meeting coordination for senior staff.
• Arrange travel and accommodation bookings.
• Prepare documents, presentations, and reports as required.
• Support with expense claims and administrative follow-up.

Facilities Support

• Act as a point of contact for office maintenance and supplier coordination.
• Monitor office supplies and place orders as needed.
• Support health and safety compliance, including first aid and fire safety checks.
• Assist with onboarding new employees (e.g., desk setup, access passes).

Working hours are 37.5 hours a week Monday to Friday, 8.30 - 17.00.
What we require

• Previous experience in a similar role
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, reliable, and able to work independently.
• Familiarity with health and safety procedures in an office environment.

• Experience supporting facilities or office management functions highly advantageous.

What we offer you

• Basic salary up to 32,000 per annum - depending on experience
• Discretionary annual bonus dependent on your performance and company performance provided you are employed on bonus payment date.
• Annual holiday allowance of 25 days holiday plus bank holidays
• Life Assurance (based on pensionable earnings)
• Generous contributory Pension scheme
• 1 days paid charitable workday
• Employee Assistance Programme

INDAD
Foresters Financial is not your typical financial services provider. Those who join our purpose-driven organisation enjoy a culture of collaboration, creativity, and mutual respect and are challenged to do their best to make a difference every day. We help everyday families achieve their financial goals and make a lasting difference in their lives and communities.