Job Description

We are Ark Fire Protection

Ark Fire Protection is a leading passive fire protection specialist across the UK with unrivalled expertise, providing solutions and services in the specification and installation of passive fire protection systems. Our head office is based in Peterborough, with strategic locations in London, Birmingham, Leeds, Manchester, and Glasgow.

Join the Ark Fire Protection Team as an Office Administrator / Maintenance Scheduler!

Are you organized, detail-oriented, and eager to contribute to a growing company? Ark Fire Protection is seeking a motivated Office Administrator / Maintenance Scheduler to join our team in Peterborough to provide support and ensure efficient operation of site maintenance.

Role Responsibilities

Addressing any inquiries about fire safety measures, emergency response procedures, and fire prevention best practices. Be the main point of contact for residents - dealing with any concerns and feedback in a timely and professional manner. Ensuring resident feedback is acknowledged and communicated to the project team Keeping residents informed on construction progress and activity Arrange regular surveys and assessments to gauge resident satisfaction and identify areas for improvement. Input subject knowledge to tenders/PQQs as required Maintain accurate records and feedback for reporting and analysis purposes. Organise regular fire safety assessments in residential areas, identifying potential hazards and recommending preventive measures. Work closely with the team to ensure that fire safety and systems are well-maintained and compliant with regulations. Answer and manage incoming calls. Oversee your own inbox as well as multiple shared mailboxes. Raising orders with suppliers and monitoring deliveries Checking invoices against orders raised and posting them off. Booking travel, hotels, vehicle maintenance appointments etc Assist in scheduling appointments and meetings. Prepare reports and documents. Provide general administrative support. Maintain trusting relationships with suppliers, customers and colleagues by performing tasks with integrity and honesty. Perform other duties as assigned by senior management.

Requirements

Strong organizational and time management skills Proficient in Microsoft Office (Word, Excel) Excellent communication and interpersonal abilities Attention to detail and ability to multitask Flexibility to adapt to changing needs, as well as working individually or as part of a team
Exceptional customer services skills are a must, you'll be liaising with customers, clients and suppliers by phone, email and face to face. You'll be a well presented, approachable and professional.

The role is office-based, Monday to Friday, 08:00 - 17:00 in Peterborough.

Benefits of working at Ark:

Regular social events throughout the year Your Birthday off Employee assistance counselling program Healthcare cash plan Wellbeing days Gym Membership

Salary Starting from 25,000 (dependent upon experience)

Salary will be discussed with each candidate and will be set dependant on experience and qualifications.

Join our dynamic team and contribute to the success of Ark Fire Protection Ltd!

Apply now by applying now or sending your updated CV to

Scott.Gilbert@ark-fp.co.uk

Job Types: Full-time, Permanent

Pay: 25,000.00-30,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Gym membership On-site parking
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Reference ID: Admin001