Job Description

We are looking to recruit a 37.5 hour Band 3 Administration Assistant to work with the Community Continence team based at Clarendon, Hebburn.
The post holder will be one of a team of administrative support staff who provide essential administrative functions, whilst interfacing with clinical and administrative staff. The service is fast paced and you would be expected to carry out a variety of administrative tasks.
Candidates must be able to demonstrate they have the ability to communicate effectively with people at all levels by telephone and in person. Excellent organisational skills, flexibility and time management are also essential. Accurate data input skills are also necessary. You should have proven excellent keyboard skills and a working knowledge of software packages
You should have excellent keyboard skills and a working knowledge of software packages.
Fulltime/JobShare will be considered.
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.
Main duties of the job
To provide an administrative service to the planned care team, supporting the provision of an efficient and effective service to patients, service users and staff within the Department.
Ensure accurate and timely updating and inputting of patient details, appointments and information into clinical record (EMIS).
To provide a range of administration and clerical support including those resulting from telephone calls.
Responsible for processing supplies orders and keeping an accurate record of expenditure.
Communicate with all appropriate staff groups and agencies as part of the service requirements in an effective and professional manner.
To effectively deal with telephone enquiries relaying information to team.
Provide clinical information to support ongoing service development.
To be a key member of the multi professional team.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,600 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Details
Date posted
25 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,625 to 25,674 a year 2025/26 pay award pending (24,937-26,598)
Contract
Permanent
Working pattern
Full-time, Part-time
Reference number
C9155-CMAC-0625-30
Job locations
Clarendon
Windmill Way
Hebburn
Tyne and Wear
NE31 1AT
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
To coordinate the scheduling processes, for a directorate / number of specialties, on a day to day basis.
To ensure that appropriate procedures and Trust Policies are adhered to at all times and that national standards and RTT performance targets are met.
To comply with the Trusts vision, values and behavioural compact. Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
To coordinate the scheduling processes, for a directorate / number of specialties, on a day to day basis.
To ensure that appropriate procedures and Trust Policies are adhered to at all times and that national standards and RTT performance targets are met.
To comply with the Trusts vision, values and behavioural compact.
Person Specification
Physical Skills
Essential

• Developed keyboard skills.

• GCSE Maths and English C or above, or equivalent
• Level 3 qualification in administration or other relevant subject or equivalent vocational experience which provides a working knowledge of: Prioritising patients using a waiting list and basic medical terminology linked to referrals for elective patients on RTT pathway.

• Knowledge of Meditech.
• Knowledge of Emis.

• Proven Interpersonal /communication skills.
• Effective written communication skills.
• Data input skills.
• Effective organisational skills.
• Able to work without supervision.
• Microsoft Office Packages e.g. Word, Power Point, Excel, Access, Outlook.

• Use of Meditech PAS, NHS e-Referral System.

• Vocational experience working in an NHS booking office.
• Familiar with medical terminology related to elective referrals on RTT pathways.
• Working in a customer focussed/service environment.
• IT Skills and demonstrate experience in word processing, spreadsheets and databases.

• Developed keyboard skills.

• GCSE Maths and English C or above, or equivalent
• Level 3 qualification in administration or other relevant subject or equivalent vocational experience which provides a working knowledge of: Prioritising patients using a waiting list and basic medical terminology linked to referrals for elective patients on RTT pathway.

• Knowledge of Meditech.
• Knowledge of Emis.

• Proven Interpersonal /communication skills.
• Effective written communication skills.
• Data input skills.
• Effective organisational skills.
• Able to work without supervision.
• Microsoft Office Packages e.g. Word, Power Point, Excel, Access, Outlook.

• Use of Meditech PAS, NHS e-Referral System.

• Vocational experience working in an NHS booking office.
• Familiar with medical terminology related to elective referrals on RTT pathways.
• Working in a customer focussed/service environment.
• IT Skills and demonstrate experience in word processing, spreadsheets and databases.