Job Description

Birmingham, West Midlands, United Kingdom

HOT JOB

JOB INFO


Job Identification
913
Job Category
Administration and Operations
Posting Date
08/18/2025, 05:52 AM
Apply Before
08/31/2025, 05:59 PM
Job Schedule
Full time
Job Shift
Standard
Locations
Health, Education and Life Sciences

The full-time starting salary is 28,287.00 per annum with potential to rise to 32,006.

Grade: C

Full Time

Permanent

This role is central to the delivery of the BCU Sport strategy. Reporting to the Director of Sport and Physical Activity, you will support the Sport departments work in providing a high-quality student experience. You will work with the sport clubs to enhance their provision and coordinate their day-to-day engagement with British Universities and Colleges Sport, Midlands Regional Leagues, National and Local leagues and other relevant sports organisations.

The Role:

The BCU Sport Administrator will support the BCU Sport Development team's work in providing a high-quality student experience. It will work with the sport clubs to enhance their provision and coordinate their day-to-day engagement with British Universities and Colleges Sport, Midlands Regional Leagues, National and Local leagues and other relevant sports organisations.

Main Duties and Responsibilities:

Lead on Birmingham City University Sport British Universities & Colleges Sport (BUCS) program, inclusive of all sports fixtures and administration tasks. They will be responsible for the efficient planning, organisation and coordination of all club fixtures. To ensure the efficient co-ordination of fixtures, with BUCS and local/national leagues, including production of fixture lists and all communications with relevant parties (to include BCU clubs, other Universities and their clubs and BUCS). To actively communicate alterations and cancellations of fixtures to other institutions and BCU Sport team. Ensure that Birmingham City University and its sports clubs meet all national governing body and BUCS rules and regulations, including but not limited to: appointment of qualified officials; provision of appropriate home facilities provided by working in partnership with BCU Sport facility staff; coordination of appeal cases, following disputed fixtures/results, to ensure resolution in the appropriate timeframe; provision of first-aid for matches and events; and, ensure clubs exceed minimum safety requirements. To liaise with BCU Sport facility staff to ensure the efficient delivery of BUCS events, competitions, and meetings hosted by BCU Sport and ensure clubs meet their commitments in hosting/supporting such events. Organisation of transport for BCU clubs throughout the season to ensure cost effective and appropriate transport is booked. Maintaining accurate records relating to budget expenditure on items such as accommodation, entry fees, affiliation fees, transport, equipment, and any facility hire. To attend BUCS regional meetings, BUCS Conference and any other meetings and events as necessary (including both in-person & online events). To support disciplinary issues raised in relation to BUCS after consultation with the BCU Sport Development Team. Collate reports and evidence outlining key points of incidents which may occur. Lead on the delivery of BCU Sport BUCS Club Captain training sessions and support the training of the wider leadership teams. To ensure BCU Sport webpages contain up to date and relevant BUCS information. Lead the BCU Sport Development team with BCU Sport membership administrative tasks. Deliver an end of season BUCS overview report. Provide general administrative support as part of the BCU Sport Development team.

Key Skills & Experience:

Essential:

Relevant experience of working with university students in a sporting environment. Coordinating sports fixtures and events for the benefit of students. Experience of student sport development within a sports programme Knowledge of BUCS rules and regulations Knowledge of student sport and the complexities of working in a fast paced and dynamic student environment Ability to work independently and as part of a team, using initiative and problem-solving Excellent communication skills, both written and verbal, with the ability to liaise professionally with students, staff, external partners, and sporting bodies such as BUCS (British Universities and Colleges Sport) Strong organisational and time management skills, with the ability to manage multiple tasks, meet tight deadlines, and maintain attention to detail A flexible and proactive approach, with a willingness to work occasional evenings or weekends to support university sport activity and events Proficiency in Microsoft Office and digital systems, including Excel, Outlook, and database management and positive attitude towards professional development Commitment to equality, diversity, and inclusion, ensuring all services and communications are accessible and inclusive to BCU's diverse student population and sporting provision

Desirable:

Knowledge of BUCS Play or similar competition management systems Good understanding of National Governing Body competition structures and delivery methods Understanding of safeguarding, health and safety, and risk management in a student sport setting Confidence in managing and updating online systems or websites, including the use of tools for fixture scheduling or results reporting Awareness of current trends and challenges in university sport, including performance and participation development A first aid qualification, or willingness to undertake training

What's in it for you?

In return for your dedication and hard work, you will benefit from ongoing opportunities for personal and professional development, as well as the following key benefits:


Opportunity for hybrid working. Generous annual leave entitlement of 40 days (including bank holidays and closure periods). An attractive direct contribution pension scheme, or the option to retain LGPS for existing and previous members. Wellbeing advice and support through our Employee Assistance Programme. Cycle to Work Scheme. Free onsite gym access

If you have any questions, or would like to discuss the role further, please contact Philip Llewellyn, Interim Director of Sport and Physical Activity at Philip.llewellyn@bcu.ac.uk

Birmingham City University is deeply committed to equality, diversity, and inclusivity at all levels in the organisation, and to addressing underrepresentation in our workforce to ensure we are truly representative of the community we serve. We welcome applications from applicants from all backgrounds and communities for this role, and particularly welcome applications from Black, Asian, and Minority Ethnic applicants.

The University is proudly Disability Confident. This means amongst other things that we commit to offering a guaranteed interview to disabled applicants who fully meet the essential criteria for each role.

The appointed candidate will normally be employed through our subsidiary company BCU Support Services Limited, a wholly owned subsidiary of Birmingham City University. Appointees with prior LGPS membership who wish to enter the LGPS scheme will be able to do so and will be employed by Birmingham City University directly.

ABOUT US


At the heart of our Strategy for 2030 and Beyond, it is our mission to enable our students to transform their lives and to achieve their potential. Through our education and research, and the roles our graduates go on to play in the world, we not only support individuals to transform their lives, but we also play a part in transforming society.

Located in the centre of the UK's second city, we are a university with a long heritage of innovation and of making, dating back to our origins in 1843 when we were founded as the Birmingham Government School of Design.



Our heritage of making through innovation and its application through knowledge exchange, and of creative research and practice, today finds it expression in our STEAM agenda, in our research and enterprise, and in our commitment to challenge-based learning. Working across disciplines, and delivering impactful research and enterprise, interdisciplinarity is at the heart of the continuing transformation of our academic portfolio.