Job Description

Our Vision

Together with our partners, we are driven to be the most respected, innovative & sustainable GSE manufacturer in the world.

Company Overview

Originally established as a Civil Engineering Firm by Terry Mallaghan in the 1960s, an ongoing dedication to excellence and innovation has seen Mallaghan evolve into a leading global manufacturer of GSE.

Combining technical expertise with a deep understanding of customer requirements, Mallaghan designs and manufactures a comprehensive range of specialist products, including hi-lifts, aircraft maintenance lifts, stairs, and deicers, tailored to the needs of our international partners.

Headquartered in Dungannon, Northern Ireland, and with a manufacturing facility in Newnan, Georgia; Mallaghan employs a team of more than 400 people. With Ronan and Niall Mallaghan at the helm of the business, Mallaghan is committed to continued investment within the industry to ensure a range of innovative, sustainable GSE for airlines, airport and handling agents right across the world.

Overview and Purpose of Role

As stores administrator you will be responsible for the accurate and timely processing of all incoming goods and materials. You will ensure all deliveries are checked, recorded and properly documented to support production and inventory control. You will work closely with stores, purchasing, and production departments to maintain a smooth flow of materials.

Main Duties and Responsibilities

1. Receiving and Documentation:

Ensure all deliveries are accurately received, verified against purchase orders, and recorded in the system (ERP/WMS).

Inspect incoming goods for damage or discrepancies and report issues to the relevant departments.

File delivery notes, invoices, and shipping documents as per company procedure.

2. Data Entry and System Management:

Input and update data on stock movements and deliveries using inventory management systems.

Coordinate with finance for invoice matching and resolving discrepancies.

Process and track purchase returns to suppliers, ensuring proper documentation and system updates

Coordinate with the purchasing and warehouse team to prepare goods for return

3. Stock and Inventory Support:

Assist with regular stock checks and cycle counts.

Alert the purchasing team of low stock levels or overstock issues.

4. Compliance and Health & Safety:

Ensure all goods are handled in line with health and safety protocols.

Role Requirements

Essential

Previous experience in a Stores admin role

Previous experience of MS Outlook, excel and booking in and out goods using an IT system

Has proven literacy and numeracy skills

Problem Solving - Ability to fault find, trouble shoot, diagnose and resolve issues

Desirable

Knowledge of Sage/Sage 200

In return we offer :

Competitive rates and overtime Health Cash Plan Pension Life Assurance Discounted High Street, Gym Membership and Insurance Long Service Awards Social Events Cycle to Work and Tech Scheme On-site Parking Early finish on Fridays!
Job Types: Full-time, Permanent

Benefits:

Company events Company pension Cycle to work scheme Free parking Health & wellbeing programme Life insurance On-site parking Referral programme
Schedule:

Day shift Monday to Friday
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: SA/05/25