Job Description

At East Midlands Railway (EMR), we are proud to be One Team. We are passionate about keeping people safe, delighting our customers, doing the right thing, and delivering easier journeys every day. With over 2,600 employees, our people are the reason we're so successful - and our collaborative culture is at the heart of everything we do.


We're also proud to be nine-times accredited as a Top Employer, reflecting our commitment to creating an inclusive workplace where everyone can bring their authentic self to work and feel valued.


East Midlands Railway is looking for a

Team Organiser

to join our Assets & Facilities team, ensuring seamless coordination of operations and clerical tasks with an exceptional level of professionalism.

About the Role

As a Team Organiser, you will be the vital link between our internal teams, contractors, and external stakeholders. You'll play a central role in keeping projects on track and supporting the day-to-day operations of the Assets & Facilities function -- from raising purchase orders to managing team meetings and coordinating payroll returns.


You'll thrive in this role if you're a problem-solver, a great communicator, and enjoy working in a dynamic railway environment where attention to detail and efficiency are key.

Key Responsibilities

Procurement & Finance Support:

Raise and manage purchase orders (POs) using EBIS. Track GRNs and resolve invoice matching queries. Maintain spending records across the Assets & Facilities budget. Raise invoice requests to Network Rail, DfT, and other stakeholders.


Administrative & Team Support:

Manage and update attendance, sickness, training, and annual leave records. Coordinate and submit weekly payroll returns and status updates for staff. Organise and minute key team meetings - from monthly stakeholder sessions to periodic SQR and technician catch-ups. Support confidential meetings with note-taking as required.


Logistics & Planning:

Book travel and overnight accommodation for the team. Assist with project-based documentation and data collation. Plan and support SST and Artisan team events.


We are looking for a proactive and detail-oriented individual who thrives in a fast-paced, collaborative environment. The ideal candidate will be highly organised and efficient, with a proven ability to manage multiple tasks, deadlines, and priorities without compromising on quality.


You will be a confident communicator, both written and verbal, capable of engaging effectively with colleagues, senior stakeholders, and external partners.


Strong technical skills are essential, including proficiency in Microsoft Office--particularly Excel and Power BI--and experience with procurement or finance systems such as EBIS. Familiarity with CAFM systems would be an advantage.

In return we offer

Excellent Railway Pension Scheme Free Standard Class travel on East Midlands Railway and our partner train operating companies Friends and Family discounted tickets on the EMR network 75% discount on national travel (including for your partner and dependants) Training and development opportunities ...and many more exciting benefits!


If you're ready to be part of a passionate, inclusive team dedicated to making journeys easier every day, apply now and help us keep East Midlands Railway running smoothly.


East Midlands Railway is an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive environment for all employees.


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W

e welcome applicants from diverse backgrounds, we promote equal opportunities for all. East Midlands Railway is a non-discriminatory employer committed to the recruitment and promotion of all on the basis of ability and merit irrespective of disability, race, gender, health, social class, sexual preference, marital status, nationality, religion, employment status or age. We'll treat your application fairly and assess you for the job based on merit and skills.



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