Job Description

Description

Are you detail-oriented, organised, and eager to grow your career in global logistics? Zencargo is looking for an

Tender & Procurement Coordinator

to support our tender and procurement team in delivering accurate, competitive freight solutions.




In this role, you'll help prepare spot quotes, support tender submissions, and coordinate with internal teams to ensure smooth pricing and rate management processes. You'll also assist in gathering market data, maintaining pricing tools, and working with our operations and procurement teams to keep everything running on track.

What you'll bring:

A good understanding or interest in ocean freight and international trade Strong Excel/Google Sheets skills and attention to detail Great communication and time management skills A proactive, team-player attitude and willingness to learn

Key Responsibilities

Completion of competitive multi- trade spot quotations as required Manage the tender and bid process, ensuring competitive and accurate pricing solutions aligned with Zencargo's strategy. Analyse bid/tender RFI/RFQ requirements, identifying ambiguities and ensuring internal teams are aligned on pricing and commercial strategies. Ensure timely responses to tender submissions and customer quotation requests, prioritising accuracy and competitiveness. Maintain a database of ocean freight rates, historical tender results, and market intelligence to support pricing decisions. Support sales teams by aligning pricing proposals with customer expectations and business objectives. Collaborate with operations and procurement teams to ensure seamless contract implementation and rate filing. Identify and recommend process improvements to enhance efficiency in tender management and procurement operations. Develop procurement strategies in collaboration with trade managers to secure competitive pricing, space protection, and strategic partnerships. Source and negotiate rates with carriers, consolidators, and agents to maintain competitiveness and service reliability. Conduct comparative cost analyses to optimise pricing strategies, maximising business wins and profitability. Monitor trade dynamics, market trends, and service developments to enhance procurement capabilities. Build and maintain relationships with key shipping lines to secure favorable terms and procurement opportunities.

Skills, Knowledge and Expertise

Soft Skills

Negotiation:

Ability to secure competitive pricing and service commitments from carriers and suppliers.

Analytical Thinking:

Strong ability to assess pricing structures, evaluate market trends, and interpret cost data.

Communication & Collaboration:

Effective in engaging with internal teams, suppliers, and stakeholders to ensure alignment and transparency.

Problem-Solving:

Proactive approach to addressing challenges, making data-driven decisions, and optimising procurement strategies.

Time Management:

Ability to handle multiple pricing requests, tenders, and deadlines efficiently in a fast-paced environment.

Detail-Oriented:

Ensures accuracy in tender submissions, pricing updates, and procurement data management.

Technical & Competency Skills

Strong understanding of

ocean freight pricing structures

, trade lane dynamics, and carrier relationships. Proficiency in

tender management tools

and

freight rate management platforms

for efficient data processing. Ability to conduct

cost and risk analysis

, using comparative models to optimise procurement decisions. Experience with

contract management

and

rate filing processes

to ensure compliance and accuracy. Proficiency in

Google Sheets/Excel

, including pivot tables and data visualisation for pricing and market trend analysis. Knowledge of

global supply chain economics

and how they impact the ocean freight industry.

About Zencargo

Zencargo is a digital-first freight forwarder & logistics provider. Our platform allows customers to book, maintain and keep track of their international freight as well as use analytics to drive intelligent supply chain decisions that help their businesses thrive.




Whilst shipping is a complex trillion-dollar industry, you might be surprised to know that many of the processes that could be simplified with technology are currently done over the phone, by fax and email or even jotted down on scraps of paper




Our services include ocean, air and rail freight as well as trucking and cargo insurance. We deliver significant time, paper and financial savings to our customers offering instant quoting, easy booking and an online dashboard to give them 360 degree, 24/7 visibility on their shipments. Shippers and their counterparts collaborate to oversee their logistics on Zencargo and all their supply chain data is stored together in the cloud making business analytics easier than ever.




At Zencargo, we believe that technology can simplify logistical complexity and tear down barriers to trade. Automating trade and logistics operations and providing access to data and analysis will help companies to trade smarter and more efficiently, freeing businesses to concentrate on key outcomes. Only by combining human endeavour and technology, can we build smarter supply chains that know no borders.

Life at Zencargo

What's in it for me?

Zencargo is where you come to do something you're passionate about, and learn new things. We are in scale mode at Zencargo and we work to realistic growth targets and metrics. You will thrive here if you enjoy working in a scaling environment. As we grow we want you to grow with us. At Zencargo there is a huge opportunity to build your experience and grow your career. We want you to be part of the team for a long time to come, and we will focus on helping you get to where you want to be. We all have dreams and aspirations. As part of the Zencargo team, we ask you to deliver your optimum work and help us create real value for our customers and teams.

Work, Life and Balance

At Zencargo, we work hard! We do, however, realise that you have family, friends, interests and life outside the world of work. As a scaling business, we constantly evolve our reward and benefits approach.

Here are some highlights!

United Kingdom

Generous Annual Leave Flexible, Remote and Hybrid Working Home Equipment Allowance BUPA Private Medical Insurance Annual L&D Budget Paid Volunteering Days Pension Scheme Enhanced Maternity, Paternity, Adoption and Shared Parental Leave & Pay

Netherlands

33 days paid holiday annually, including statutory Dutch national public holidays Pension Scheme Flexible, Remote and Hybrid Working Home Equipment Allowance Annual L&D Budget Paid Volunteering Days Enhanced Maternity, Paternity, Adoption and Shared Parental Leave & Pay

United States

33 days paid holiday annually, pro rata, including national public holidays and Veteran's Day Home Equipment Allowance 401K Pension Scheme Private healthcare scheme Annual L&D Budget Paid Volunteering Days Enhanced Maternity, Paternity, Adoption and Shared Parental Leave & Pay




United States

Our Vision, Mission and Values

Zencargo is a company driven by our

Vision, Mission and Values

. We conduct values interviews as part of our recruitment process to ensure we are able to hire top talent that embodies concepts that align with our core values and beliefs.

Our Zencargo Vision

- "A world with smarter trade"

Our Zencargo Mission

- "To make customers' supply chain their competitive advantage"

Our Zencargo Values

We Learn Fast and Grow We Build Trust We Take Ownership
We Deliver Outcomes

A Fair Chance

Every role in the Zencargo team is open to applications from all sections of society. We believe in the superpowers and potential of everyone, regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other difference that makes you, you.


More than just encouraging your application, we're committed to conscious inclusion that (we hope and intend) cultivates an environment of belonging.

We open our doors to those who share these motivations.