Job Description

Title

: Project Coordinator

Status:

Full-time

Hours:

40/week, Monday-Friday, 9 am-6 pm

Location

: London, UK

Reports to

: Director of Projects, UK & EU

Company Summary:

Secretly Group is a leading, independently owned music company. Its major divisionsinclude record labels Dead Oceans, Jagjaguwar, Saddest Factory, and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster counts Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others.

Position Summary:

The Projects Coordinator will be an integral part of the Projects team for Secretly Group. They will work closely with Project Managers and project teams on releases across the labels within Secretly Group (Dead Oceans, Jagjaguwar, Saddest Factory, Secretly Canadian). Candidates must have a knack for organization, with a sharp attention to detail and strong time management skills. The ideal candidate is eager to learn by assisting the projects team throughout the album campaign cycle. This is a full-time position, reporting to the Director of Projects, UK & EU. The position is based in our London office.

Responsibilities:

Serve in a day-to-day direct support role to Project Managers for an assigned set of projects, operating as an auxiliary member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating core elements of the album campaign cycle, scheduling meetings, and taking minutes. Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT. Work closely with Project Managers to manage production deadlines, strategize stock pressing quantities, and place all internal production orders for physical audio formats, merch, and value adds. Serve as liaison between Projects and Production staff. Collect assets from artists, managers, and 3rd parties (ie, photographers, video directors, mastering houses). Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools. Organize and update project management hubs (such as Basecamp and AirTable) with project information and radio/press/streaming reports. Coordinate logistics for and participate in Core Project Team communications, including planning meetings and project calls. Assist in coordinating inventory management for projects, including artist merch needs. Assist Project Managers and Operations management staff with special projects as needed.

The Ideal Candidate Demonstrates:

Excellent communication and organizational skills are essential. Must possess strong problem-solving and analytical skills. Must be able to demonstrate independent thought and action while operating in sync with a team. Ability to set priorities and meet deadlines. Effectively manage multiple concurrent projects. Background of 1-2 years in music industry preferred. Knowledge of and enthusiasm for the Secretly Group artist roster.

BWSCD Benefits (UK)

Holidays Pension Contributions End of Year Closure Holiday Parental Leave Volunteer Hours Matching Policy Employee Assistance Program UK Bank Holidays Cycle to Work Scheme




All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.