Job Description

HOW TO APPLY

If you would like to apply for the post, please send us your CV along with a cover letter (no more than 1 side of A4) outlining why you are interested in the role and why you think you would be a suitable candidate, referring to the job description and person specification. Please also complete the online equal opportunities monitoring form.

Please email your CV and cover letter to recruitment@edfilmfest.org with the job title in the subject heading

no later than midday on 9 July 2025.

Please note that we are only handling applications electronically.

We expect that interviews will take place

w/c 14 July 2025

.

Please complete the EDI Monitoring Form through this link: https://docs.google.com/forms/d/e/1FAIpQLSelVfp5vPyF98i34B8gjgJE0eWSv1FFPcvU4jG5XUJSsuHuSw/viewform?usp=header

ABOUT EDINBURGH INTERNATIONAL FILM FESTIVAL

Edinburgh International Film Festival (EIFF) is the world's oldest continually running film festival and, in 2024, relaunched as a brand new entity with a new board of industry leaders. Honouring 70+ years of festival history, EIFF showcases the very best filmmaking talent in a re-energised format that is rooted in a local Scottish context whilst embracing the international diversity of creative expression.

EIFF is poised to accelerate the discovery of new talent through its two centrepiece competitions; The Sean Connery Prize for Feature Filmmaking Excellence, which carries a cash prize of 50K, and The Thelma Schoonmaker Prize for Short Filmmaking Excellence, which carries a cash prize of 15K, both decided by audience vote.

EIFF's August fixture runs in parallel to a host of creative festivals taking place in Edinburgh, including The Fringe, Edinburgh International Festival, Edinburgh International Book Festival, Edinburgh International Art Festival, Edinburgh International TV Festival, and many more, which sell millions of tickets to cultural connoisseurs from around the world.

The EIFF Board includes Chair Andrew Macdonald of DNA Films (TRAINSPOTTING, THE BEACH, 28 DAYS LATER, SUNSHINE ON LEITH, CIVIL WAR), Vice Chair Amy Jackson of Unified Theory (THE NEST, AFTERSUN, THE END WE START FROM), Peter Rice (former Chairman of General Entertainment at Disney and President of 21st Century Fox) and Teresa Moneo (Director of UK Film at Netflix). Helmed by CEO & Festival Director Paul Ridd and Festival Producer Emma Boa, the team works to create a world-class showcase for independent film and filmmaking talent.

A global player celebrating the very best that cinema has to offer in a modern, energised context, the core strategy of the revitalised Festival is to embed within the wider cultural offering taking place in Edinburgh in August, embracing the sense of discovery, experimentation and cross-arts collaboration.

VISION

Film will be embraced as a powerful connector locally, nationally and internationally.

MISSION

To connect film, artists and industry with audiences.

VALUES

Integrity:

We are honest, transparent and committed to strong ethical practices.

Innovation:

We are forward-thinking, experimental and committed to making bold creative choices.

Collaboration:

We are inclusive, multidisciplinary and committed to partnership working to amplify aims and benefits.

Venue Coordinator

Job Title:

Venue Coordinator

Reports to:

Programme Manager

Works with:

All EIFF Teams, Fringe Partners, Venue Partners, Technical Suppliers

Purpose of the Role

EIFF Venue Coordinators support the smooth running of Festival screenings and events that take place at partner venues. Based between the Cameo Cinema, Filmhouse, Vue Omni, National Galleries of Scotland and our Festival Hub at Tollcross Central Hall, they will be responsible for ensuring the smooth delivery of screenings and events taking place at these venues and acting as the main point of contact between EIFF, venue staff/Fringe venue partners, Front of House and Box Office staff.

Supported by the Programme Manager, Venue Coordinators will work closely with venue staff to coordinate and stage-manage screenings and events, including liaising with guests and hosts and onsite technical support; troubleshooting any issues arising in advance of, or during, EIFF programme delivery; supporting staff in their work at the

venue, and raising any technical or production related issues with relevant members of the wider Festival team.

Venue Coordinators work within the Programme Planning team, including Programme Coordinators and the Submissions team, and in collaboration with the Technical team. The Programme Planning team is responsible for researching and securing films, planning and scheduling screenings and events; ensuring that all other parties have the information, instructions, materials and additional support they need to implement the programme effectively, and production managing live events. Programme Planning is EIFF's central operational control unit.

Responsibilities

? Assist partner venues in the smooth running of EIFF screenings and events, including overseeing any set up requirements and stage-managing introductions, Q&As and panels;

? Support technical teams onsite, including INDY Cinema Group and inhouse technical staff;

? Ensure venue staff are fully briefed on all activity taking place at the venue, including any key changes or updates to the overall schedule;

? Support with Front of House management including responding to customer queries and ticket scanning, as required;

? Oversee and support 180 Front of House and Box Office staff on their shifts at the venue, ensuring all are appropriately briefed and supervised;

? Work with EIFF colleagues to ensure smooth coordination and delivery of all Festival activity taking place at the venue, including liaising with guests and hosts;

? Stage manage all events, including stage set-up as instructed on daily callsheets, including chairs, mics etc, cue projection for show-starts, and time managing Q&As;

? Manage seat reservations as required for attending guests, access seating requests, as required etc;

? Work with EIFF colleagues and venue staff to troubleshoot any issues in advance of and during EIFF programme delivery;

? Actively communicate key technical and production information and updates to relevant EIFF colleagues as required;

? Be aware of health and safety requirements and support venue staff in ensuring these are met, as required;

? Ensure any signage for seat reservations is positioned in accordance with the schedule in advance of doors opening, including liaising with Guest Team over any last-minute changes;

? Support Front of House staff at the venues in distributing and collecting Audience Award ballot slips from audiences at Competition film screenings. Liaise with the

Programme Planning team over efficiently and securely pass these ballots on to be counted;

? Attend EIFF Morning Meetings, as required by the Programme Manager;

? Contribute to the successful delivery of EIFF.

General

? Communicate effectively with colleagues and departments across the Festival to share information, achieve deadlines and promote a positive working environment;

? Attend meetings and provide end of day reports as required;

? On completion of the contract, complete any reports as required;

? Always act in accordance with EIFF policies and procedures;

? Carry out other duties as reasonably requested by your line manager.

Person Specification

Essential

? Experience of frontline work in a busy venue or festival

? Good time management skills

? Staff management

? Excellent communication and customer care skills

? Team working and the ability to motivate others

? Ability to cope well under pressure

? Excellent organisational skills and attention to detail

? Excellent communication and customer care skills

? Strong interpersonal skills

? Excellent written and spoken English

? Attention to detail

? Ability to be flexible and respond to changing priorities

? Calmness under pressure and constant courteousness

? Proactive problem solving

? Degree of fluency with technical aspects of film screenings and formats

? Integrity

? Right to work in the United Kingdom or be able to obtain such

Desirable

? Working with technical hires and personnel

? Working with external venues/partners

? Experience within a production environment

? Interest in film and understanding of film industry infrastructure

? Health & Safety awareness

TERMS AND CONDITIONS

Contract type

Freelance, fixed term contract

Dates

11-20 August 2025

Fee

1,200 - estimated at 8 days at 150 per day

Working arrangements

Working on site at partner venues, with occasional meeting attendance at EIFF offices in Summerhall Techcube

Edinburgh International Film Festival is an Equal Opportunities Employer and as such all positions will be offered to the candidate with the required skills for the post and without consideration to a candidate's race, ethnic origin, nationality, religion or belief, sex, sexual orientation, gender reassignment, age, marital or civil partnership status or disability.

Please note that EIFF is not a licensed sponsor for VISAs and as such you must already have the Right to Work in the UK to apply for our roles.

ENVIRONMENTAL SUSTAINABILITY

One of EIFF's core aims is to be an environmentally sustainable business and this approach will be embe

Job Types: Full-time, Fixed term contract
Contract length: 10 days

Pay: 150.00 per day

Work Location: In person