Job Description

About us:

We are the leading manufacturer of highly durable identification labels to over 15,000 industrial and laboratory customers worldwide.

We create the labels on vaccines for global biotech companies, on deep sea oil platforms, on the international space station, on satellites and even for Formula 1 teams and more.

Our customers include 'blue chip' companies across a wide range of industries including Aerospace, Electro/Mechanical Equipment Manufacturers, Telecommunications, Automotive, Government & Clinical Laboratories and Hospitals.

We're seeking a highly motivated and versatile Executive Assistant with strong accounting, administrative, and project management capabilities to join our team. This is a unique opportunity to work directly with our Directors on strategic initiatives while also taking ownership of key operational and financial tasks.

The ideal candidate is a proactive problem-solver with exceptional attention to detail, strong organisational skills, and the ability to independently drive projects to completion. If you thrive in a fast-paced environment and are passionate about making a real impact, we want to hear from you.

You will be part of a team based at our Worthing, West Sussex Head Office and will be expected to be in the office 5 days a week.

Key Responsibilities

Project Management

Lead and execute ad hoc financial, accounting, and administrative projects from start to delivery. Develop timelines, monitor and report progress, and manage internal and external resources. Liaise with external advisers when required to ensure successful project delivery. Conduct research and prepare reports to support strategic decision-making. Stay informed on financial and accounting regulations, compliance standards, and best practices.

Executive & Accounting Support

Assist with financial tasks including resolving payment issues and managing legal escalations if necessary. Handle daily receivables, banking reports, and maintain up-to-date payment records. Use credit management software to monitor accounts and resolve discrepancies. Prepare month-end reports and documentation for the company accountant. Identify inefficiencies in workflows and implement process improvements. Provide high-level administrative support and maintain strict confidentiality. Support HR functions as and when needed including recruitment and onboarding processes.

What We're Looking For

A proactive, detail-oriented professional who takes full ownership of tasks. Strong financial acumen and familiarity with accounting principles. Excellent organisational and time management skills. Ability to manage multiple projects with a results-driven mindset. Confident communicator with strong verbal and written communication skills. Comfortable working independently and collaboratively across teams. Flexible and adaptable in a fast-changing business environment. Experience in the manufacturing industry is a plus but not essential.

Key Attributes for Success

Ownership mentality - you treat the company's goals as your own. Strategic thinker with the ability to see both details and the big picture. Strong problem-solving and decision-making abilities. High degree of professionalism, integrity, and discretion.
Job Type: Full-time

Benefits:

Company events Company pension Free parking Life insurance On-site parking Private medical insurance
Schedule:

Monday to Friday
Location:

Worthing (preferred)
Work Location: In person