Job Description

Job Summary

Our Office Services and Facilities teams are in place to support all of our colleagues with the day-to-day running for the office - enabling them to deliver a smooth service to our clients. As a team, we are responsible for delivering all front of house, postal and admin services in all locations. Our team also have Health and Safety, Manual Handling and First Aid responsibilities and you will be expected to take on these duties, with the necessary training.

Apprenticeship Qualification

Business administrator Level 3

Hours

Monday to Friday

9.00 am to 5.00 pm

Responsibilities

The Central Admin Service is a central hub in place team provide invaluable admin support to our divisions.

On a day-to-day basis, you will be responsible for:

Post Services

Sorting incoming post, scanning and distributing the post to the correct teams and divisions Preparing outgoing post ready for collection at the designated time Franking of our mail, making sure all couriered and DX items are signed for and dealt with correctly Ensuring that any cross office post is ready for collection at the designated time Resolving, as far as possible, the owner of any unclaimed mail

Reprographics

Providing photocopying and binding services when requested to all the teams, taking ownership of each reprographics job produced and ensure end users are informed about the production of their work and that deadlines are met. Quality checking all work completed Scanning of all documents, including the preparation of electronic and hard copy court bundles and bibles PDF Amendments

Filing, Archiving and Retrieval

Assisting the team with archiving; sending and retrieving boxes as needed On occasion, you may be asked to assist with file destruction at our site in Gorse Document management including the maintenance and timely updating of paper files and appropriate online filing systems; creating electronic files on the relevant systems where this isn't in place

Office Services

Maintaining sufficient stationery supplies and their distribution to each office at the request of the location based Office Services Assistant

Reception Duties

Providing reception duties for client meetings, including organising refreshments for meetings when necessary Ensuring equipment required for client and internal meetings is set up and tested ahead of time
Full training on equipment used will be provided

Knowledge, skills and experience required

We would like you to have the following skills and experience:

Strong attention to detail A methodical approach to you work, even when dealing with routine tasks A pride in your work Strong communication skills - the ability to liaise effectively and professionally with external and internal clients Ability to work on own initiative, following set instructions but without supervision Able to work well under pressure and with often conflicting deadlines Computer literate with a working knowledge of Microsoft Office and Outlook (training will be provided for firm-specific software) Flexible attitude to working alongside different team members Ability to use own initiative to solve problems on the job On target for strong GCSE grades including maths and English

The Firm

Ashtons Legal is a growing firm in the East of England with a focus on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond.

Ashtons Legal is a friendly and supportive team of professionals working together to make sure our clients get the best advice possible. Our firm has a flexible reward and benefits structure and a culture of openness with an innovative leadership looking to the future

Additional Information

There are no connections to public transport, so candidates will need a reliable transport option.

Job Types: Full-time, Apprenticeship

Pay: 13,741.00 per year

Benefits:

Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Bury St. Edmunds IP31 1SL: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person

Application deadline: 27/06/2025
Expected start date: 14/07/2025