Job Description

We are seeking a motivated Bid Administrator to assist our bidding department in the preparation and submission of PQQs and tenders. This role offers an excellent opportunity for career growth and development.

You will gain valuable experience across a broad range of civil engineering projects while developing a set of skills applicable across various industries.

Based in our Head Office, Motherwell, Monday to Friday on a full time permanent basis.

Skills, Qualifications & Experience

Strong organisational skills and ability to multitask. trong PC literacy, particularly in Microsoft Office suite (SharePoint, Word, Outlook, Excel, and PowerPoint). Excellent attention to detail and ability to meet strict deadlines. Good written and verbal communication skills. Ability to work collaboratively and support the bid team.

Personal Traits

Self-motivated. Ability to build trust and collaborate as part of a team through an open and honest approach.

The Role:

Experience or interest in using SharePoint for document management. An understanding of the construction or Civil Engineering industry (not required but beneficial). Assist in coordinating and submitting high-quality, compliant tenders and pre-qualification questionnaires (PQQs) within deadlines. Support the writing, proofreading, and reviewing of pre-qualification questionnaire (PQQ) and tender responses to ensure clarity and completeness. Help maintain tender tracking spreadsheets and monitor procurement portals for new opportunities. Assist in obtaining and distributing tender documents, clarifications, and updates to relevant teams. Contribute to the maintenance and updating of the company's knowledge repository. Provide general administrative support, including filing, data entry, and document management. Assist with the preparation of reports and presentations as needed

Development Opportunities:

Opportunity to gain hands-on experience in various business areas, including tender administration, project management, and general office operations. Full Learning and Development program including digital training, coaching and mentoring and chartership routes.

Rewards & Benefits

Employee Development Programme 24/7 counselling and support helpline Salary sacrifice schemes Death in service benefits. Income Protection. Company pension. 25 annual leave holidays plus public holidays.

About us

With a growing portfolio of exciting projects and a business that is going from strength to strength, Wills Bros can offer you a fantastic career opportunity and genuine job satisfaction. We are committed to helping our people develop personally and professionally and invest heavily in training and development.

We promote a policy of self-delivery for all the core elements of our operations to ensure that the core construction skills and knowledge are available & retained in-house.

As a family run company, we take pride in the standards we achieve in our projects, which culminate in numerous repeat contracts with our clients. Our diverse client base ranges from government, local authorities, airport, port and rail authorities, national roads authorities, and private clients and developers.

We are experts in the design, construction, and delivery of complex civil engineering projects, with expertise in road and bridge construction, street works, water, sewerage and utilities, flood prevention, marine works, land reclamation, earthworks, wind farms, and enabling works for commercial and industrial clients, as well as significant expertise of data centres, pharmaceuticals, and other highly regulated construction environments.

If you are interested in the role we would love to hear from you, please send your CV and we will get back to you.

Job Types: Full-time, Permanent

Pay: From 28,000.00 per year

Benefits:

Bereavement leave Company events Company pension Employee discount Free parking Health & wellbeing programme Life insurance On-site parking Sick pay
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 18/06/2025
Reference ID: BIDADMIN/HEAD