Job Description

At The Wise Seeker, we are looking for a Buying Assistant to work with one of our clients located in the UK: an eCommerce jewellery retailer with over a decade in business. Specialising in uniquely designed jewellery and accessories with a fierce edge and dreamy-dark twist. They are now looking for an outstanding Buying Assistant to join our small team in our newly refurbished offices, located in St Albans.

Location: St Albans

Tasks * You will be responsible for working with the Buyer to ensure stock is delivered and live on site in line with the critical path.

• You will be accountable for the upkeep and improvement of department administration processes.
• You will work with the Buyer to monitor SLAs and work to maintain and develop lasting relationships with suppliers.
• Provide support to the buyer in all areas of the buying department
• Work with Buyer to coordinate product production schedules in line with critical path
• Raise purchase orders and place orders with suppliers
• Chase and track suppliers through to delivery
• Highlight to the Buyer any risks of not meeting confirmed dates
• Administration of order management including setting up new lines with ASNs and barcodes
• Check the accuracy and detail of product descriptions online
• Management of department systems
• Manage in bound deliveries
• Communicate with fulfilment, quality control and suppliers to relate and gather information and to resolve issues.
• Keep file of all approved forecasts and orders
• Assist with the creation and population of new collection \xe2\x80\x98product cascades\xe2\x80\x99 ensuring accurate product specifications for Marketing team
• Work with Buyer to track supplier performance against SLAs, ensuring delivery dates, quality, quantities and product specifications are adhered to
• Generate monthly stock reports for inventory levels
• Generate reports on product rate of sales, depletion date, stock out periods, merchandising tiering accuracy and collection/product performance
• Report on slow sellers for end of lining and price reduction sales events
• Generate spreadsheets using Excel and internal stock reporting apps
• Communicate with In-house assembly team on stock levels
• Assist in other departments of the company as necessary

Requirements

• 2 years plus experience working in a similar administration role
• Shopify or similar ecommerce experience preferred
• Understanding of the B2C market preferred
• Previous experience working with suppliers
• Understanding of jewellery manufacturing methods or a background within fashion or jewellery an advantage
• Experience with generating reports

Competences * You will be a driven individual, who is passionate about administration organisation, product, procurement and supplier relationships.

• You will be eager to make an impact by maintaing exceptional organisational efficiency within the department.
• Someone who loves collaborating and teamwork.
• You will have exceptional attention to detail and are meticulous to a fault, along with excellent problem solving and analytical skills.
• You will be passionate about ensuring customers receive products that match the high quality they expect.
• Excellent numerical, analytical and communication
• Excellent computer skills, including MS Office and particularly analytical on Excel (knows VLOOKUP\xe2\x80\x99s and Pivot tables)
• Extremely organised and able to prioritise work in a fast-paced environment
• Confident communicating with suppliers

Benefits * Permanent

• Office based but can be hybrid model, after probation pass we would potentially offer wfh days based on line managers approval.
• 40% Staff discount
• Fresh fruit and snacks
• Birthday off
• Perks programme- includes offers and discounts for 100\xe2\x80\x99s of retailers
• Training budget
• Eye care vouchers
• Group taxi service to and from local train station
• Company events
• Flexitime
• Free parking
• Health & wellbeing programme
• 7.5 hours a day. Up to 1 hours lunch
• Flexitime between 8am - 5pm
• Holiday: 22 days plus x1 per additional year worked up to 5 year
• Salary: 25k - 30k

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The Wise Seeker Services