Job Description

Compliance Administrator











The Trust is committed to safeguarding and promoting the welfare of children and young people and


expects all staff and volunteers to share this commitment.







Summary of the role Job Title: Compliance Administrator





Department: Operations


Location: Bedford School, De Parys Avenue


Job Purpose: To ensure all year-round service delivery for


the School in the following areas of


Operations:

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To assist the Operation Director in health &


safety systems, risk assessments and


policies.
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To monitor all aspects of regulatory and legal


compliance relating to health & safety


compliance, ensuring that regulations are


followed, risk assessments are in place and


updated, training undertaken is recorded,


and policies are maintained.
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To act as the main administrator for the


school's CAFM system, proactively


monitoring compliance and booking


contractors to carry out any work required.


Reporting Line: Operations Director


Hours: 40 hours per week, Monday to Friday. The


post-holder will be required to work as


necessary to complete the job (subject to the


Working Time Regulations 1998).





Main duties and responsibilities You are expected to act in accordance with the aims, policies, and administrative


procedures of the School.





Specific Duties and Responsibilities


The main duties and responsibilities of the Compliance Administrator are as


follows (this list is not exhaustive):
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Promoting and managing the risk assessment process for the School Estates


and Operational Teams.
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Reviewing and ensuring risk assessments are completed at regular intervals


or when events give rise to such.
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Supporting the Facilities Manager and other relevant heads of department


with assessing premises risks such as vehicle and pedestrian movements,


school minibuses, waste control, construction work etc.
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Coordinating the H&S audits & external risk assessments and be responsible


for ensuring all recommendations for improvements are in put place by


those responsible.
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Conduct annual audit of H&S training and ensure INSETs include H&S


training for staff.
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Maintain staff statutory and compliance training records.
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Maintain safeguarding, insurance and compliance documentation for all


school contractors, working with HR to ensure safeguarding checks are


carried out where necessary.
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Monitor COSHH assessments for the academic and support departments.
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Maintain accident and incident records and flag to the DFO where


investigations are required.
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Produce inspection and audit reports as required in line with agreed


timescales.
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Conduct risk assessments relating to specific activities where applicable (e.g.,


Maintenance / Grounds activities), providing guidance to staff and ensuring


compliance and that recommendations are put in place and are acted upon.
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In conjunction with the Facilities Manager arrange fire risk assessments and


organise and record fire drills.
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Assist the Head of Maintenance in the coordination of all cyclical external


maintenance and inspection regimes, ensuring statutory inspections are


carried out in accordance with the relevant regulations i.e., Asbestos,


Legionella, Lifting Equipment, Electrical (fixed wire, PAT), Fume Cupboards,


LEV, Ladder checks etc.
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Proactively manage the school's compliance software to ensure compliance


is maintained.
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Assist the Estates Department with Purchase Orders.
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Coordinate termly departmental Head of Department H&S checks and


record actions in conjunction with Estates & Facilities Manager.
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Keep accurate records/issuing of school car parking permits and mobile


phones and ensuring the management of driver license status and the


scheduling of driver training as appropriate.
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Ensure health and safety notice boards are up to date and disseminate


information as required.

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Undertake all administration associated with access control, including


keeping the key register and key stock list up to date, and ensure the key


signing in and out book is used.

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Undertake all necessary administration around policies, including keeping an


up to date policy schedule and working with members of staff to ensure


policies are maintained.





Undertake other duties as may be reasonably requested by the Director of


Finance and Operations, Operations Director or other senior members of the


School.


You may also be required to undertake such other comparable duties as the Trust requires from time to time.





Person Specification - Compliance Administrator


The Trust is committed to safeguarding and promoting the welfare of children and young people and expects


all staff and volunteers to share this commitment.





Essential Desirable Method of


assessment


These are qualities without which the These are extra qualities which can


Applicant could not be appointed be used to choose between


applicants who meet all of the


essential criteria





Qualifications Good standard of education First Aid at Work Certificate Certificates


Willing to undertake NEBOSH General Level 3 or NVQ level in Health and


H&S General Certificate in Occupational Safety.


Health and Safety (2 weeks course with


exam - training will be provided if required)





Experience Experience of gathering, analysing and Understanding and knowledge of Application form


reporting on key data COSHH and risk assessing and references





Experience of writing concise evidentially Audit, Legal or Compliance


based reports with clear recommendations. experience would be beneficial


Evidence of working co-operatively with


others to complete tasks





Skills and Ability to work on own initiative and Application form,


Knowledge autonomously references and


interview





Professional approach coupled with strong


interpersonal skills


Excellent verbal and written communication


skills - collaborative and helpful but firm


when required


Excellent administrative skills and ability to


prioritise and manage own workload





Must be willing to undertake appropriate Interview and


Personal training for the role references


competencies


and qualities


Professional, diplomatic, confidential, and


self-motivated




Excellent attention to detail and accuracy





Escalates issues as necessary




Commitment to make significant


improvements to an essential area of the


school