Job Description

Administrative support required by the department including but not limited to: Raising Purchase Orders and maintaining the PO and invoice tracker for all orders; Servicing of departmental meetings including diary management and minutes; Verification and processing of departmental timesheets on the Trusts roster system (Eroster) by the monthly deadline to ensure Payroll accuracy; Verification of Utility Meter readings and updating of department records prior to submission; Manage invoice reconciliation and tracking; Ad hoc renewals for licences and other statutory charges; To enter Trust data into MICAD ensuring the information is from a qualified source to maintain accuracy and relevance. To ensure the upload of Building records, Floor Plans, PPMs, compliance information, asbestos surveys etc on to the MICAD system. Producing reports from MICAD and distributing as requested and/or to assist with completion of NHS and Trust returns and reports, such as PAMs, ERIC etc Undertake quality checks to ensure the information entered in the Estates and CAFM system is of the required standard and format. Act as the liaison between departments and a point of contact in relation to all drawing records and other information held on MICAD.



Provide information and drawings to other Directorates, contractors and consultants including facilitating secure access to the MICAD system where agreed with senior management Be responsible for the informal training and on-going support of Trust staff and external contractors, suppliers and consultants on the MICAD system as and when required. This is a developing role and the above is not an exhaustive list of duties and responsibilities of the role. The post holder will be required to undertake additional administrative duties required by the department which are yet to be defined but fall within the scope and grade of the job.