Job Description

Overview

We are seeking a highly motivated and detail-oriented Event Coordinator to join our dynamic team.

The Palm House restaurant is on the shared premises of The Packhouse, a destination venue offering retail and hospitality for the last 40 years.

The business is open 7 days a week, evenings are for events hire only.

The ideal candidate will possess a passion for creating memorable experiences and a strong background in hospitality. This role involves planning, executing, and overseeing events from conception to completion, ensuring that every detail aligns with our clients' vision. The Event Coordinator will work closely with various stakeholders, including vendors, clients, and team members, to deliver exceptional service and achieve successful outcomes.

5 days per week , 9.30am - 5.45pm, Monday-Friday, some weekend availability and flexibility required to oversee events.

Responsibilities

Plan and coordinate all aspects of events, including logistics, catering, venue selection, and guest services. Communicate effectively with clients to understand their needs and preferences while providing expert advice on event planning. Manage budgets and ensure all expenses are tracked accurately throughout the planning process. Collaborate with vendors to secure services such as catering, entertainment, and decor while negotiating contracts for the best value. Implement fundraising strategies for events when applicable, ensuring that financial goals are met. Oversee event set-up and breakdown, ensuring that all elements are executed as planned. Provide exceptional guest services during events to enhance attendee experience. Utilise time management skills to prioritise tasks effectively in a fast-paced environment. Upsell additional services or products to enhance the overall event experience for clients. Provide administrative support for both the Palm House and The Packhouse, reporting to our Head of Operations and the owners.

Qualifications

Proven experience in event coordination or a related field within hospitality or restaurant management is preferred. Strong organisational skills with an ability to manage multiple projects simultaneously while maintaining attention to detail. Excellent communication skills, both verbal and written, with the ability to build rapport with clients and vendors alike. A willingness to learn and be adaptable in an independent business is key. Proficient in using event management software and tools to streamline processes. Ability to work flexible hours, including evenings and weekends as required by event schedules. A proactive approach to problem-solving with strong decision-making capabilities.
If you have a passion for creating unforgettable experiences and possess the necessary skills outlined above, we invite you to apply for this exciting opportunity as an Event Coordinator. This role offers future progression and development within this hospitality business.

Due to the urgent recruitment for this role, we may close the deadline early if a suitable candidate is found.

Only candidates with proven hospitality and events experience will be considered.

Job Type: Full-time

Pay: 24,000.00-27,000.00 per year

Benefits:

Company events Company pension Employee discount On-site parking
Schedule:

Monday to Friday Weekend availability
Work Location: In person

Expected start date: 23/06/2025