Job Description

Location:

Coalville, Leicestershire

Job Type:

Full-time

Workplace Type:

On-site with occasional travel flexibility

Join Our Team at The Simulator Company Ltd.

The Simulator Company Ltd. designs and manufactures world-leading therapy support simulators, transforming healthcare education globally. We offer a professional, stable, and rewarding work environment where individuals can grow and contribute to meaningful international work.

Role Overview:

We are seeking a highly organised, professional, and discreet Personal Assistant to directly support the CEO while managing administrative operations that support the smooth running of the company.

This is a fully on-site role with high levels of confidentiality, executive-level interaction, and external coordination with suppliers, partners, customers, and distributors.

The role requires excellent organisational skills, strong attention to detail, confidence, a proactive mindset, and the ability to independently manage multiple streams of responsibility.

Key Responsibilities:

CEO Executive Support:

Full diary/calendar management for the CEO: appointments, internal/external meetings, calls, and events Coordinate international and domestic travel for CEO and other team members as required Prepare meeting materials, agendas, minutes, and follow-up action plans Act as the first point of contact/gatekeeper for external communications directed towards the CEO (customers, suppliers, distributors, and partners) Handle confidential information, correspondence, and documentation professionally Manage CEO's internal and external communication scheduling
Administrative & Operations Coordination:

Book company-wide travel and accommodation for all staff as required Coordinate product and package shipments to customers and international distributors Oversee logistics for company events, trade shows, and customer visits Maintain and monitor inventory levels for office supplies, consumables, and operational stock Manage supplier/service provider relationships (utilities, courier services, office suppliers) Coordinate administrative reporting related to logistics, inventory, and office operations -- reporting to the CFO when required
Office & General Administration:

Maintain accurate filing systems, documentation, and internal records Assist with preparation of reports, presentations, and formatted documents Organise and support internal meetings, taking minutes where required Support hospitality for visitors, clients, and guests at the head office

What We're Looking For:

1-3 years prior experience as Personal Assistant, Executive Assistant, Office Coordinator, or Administrative professional Highly organised, proactive, and confident managing multiple priorities Excellent written and verbal communication skills Strong interpersonal skills, able to professionally interact with senior stakeholders and external partners Discreet and trustworthy with confidential information Proficient with MS Office, Outlook, Excel, PowerPoint, and modern office systems Able to work independently and take initiative Fully on-site role in Coalville office

Open to occasional travel when required

Education:

GCSEs or A-Levels (required) Further administrative or business qualifications are desirable but not essential

Desirable (bonus):

Experience working directly for company Directors/CEOs Experience in handling international logistics or supplier coordination Experience managing business travel bookings

Benefits:

Competitive salary (dependent on experience) Private medical insurance Company pension Flexitime Free on-site parking Company events Long-term career growth within a growing international business

Schedule:

Monday to Friday

Location:

Coalville, Leicestershire (reliable commute or relocation required)

Job Types: Full-time, Temp to perm

Pay: From 1.00 per year

Benefits:

Company events Company pension Free parking On-site parking Private medical insurance
Ability to commute/relocate:

Coalville LE67: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Expected Salary Notice period in the current job
Experience:

Executive Personal Assistant: 3 years (preferred)
Work authorisation:

United Kingdom (preferred)
Willingness to travel:

25% (preferred)
Work Location: In person