Job Description

Executive Assistant to CEO - Property Investment & Management

Location: Hybrid but must be available to work in our offices when needed based in Leeds (UK-based candidates only)

Hours: Minimum 25 hours per week, with flexibility and scope to increase

Salary: 20-25 per hour (DOE)

Holidays: 20 days + bank holidays pro rata

Company: Cali Living Ltd

About Us

Cali Living Ltd is the property management arm of a dynamic group of property investment, development, and management companies. Our growing portfolio spans high-end HMOs, single lets, apartments, and multi-family buildings across Leeds, Wakefield, London, and the US. We are known for delivering excellence and operational efficiency across all touchpoints of the property lifecycle.

The Role

We are seeking a highly capable and resourceful Executive Assistant to support our Founder & CEO. This role is pivotal to driving forward business operations, ensuring seamless execution of projects, and enabling the CEO to focus on strategic priorities. You will be working closely with internal teams, external stakeholders, and key partners including solicitors, brokers, and property professionals.

You will also provide executive-level support to our property management operations and liaise directly with our Portfolio Manager to maintain high standards across the estate.

Key Responsibilities

Provide full executive support to the CEO: inbox and diary management, travel bookings, meeting coordination, and task prioritisation. Manage all administrative systems and workflows, including property management platforms and CRM tools. Liaise with property managers, lettings agents, maintenance teams, and contractors to ensure issues are escalated and resolved promptly. Oversee documentation and compliance requirements including inspections, inventories, meter readings, utilities, and ongoing updates to key property KPIs. Track and maintain project timelines and budgets, working closely with project managers to ensure deliverables are met on time and within budget. Coordinate and support legal and financial processes, including liaising with solicitors and lenders, managing documentation, and maintaining records. Making invoice payments, receipts, P&L preparation, and liaising with the bookkeeping team. Maintain high standards of document control and data accuracy across the business. Weekly check-in meetings with the CEO (virtual or in-person), plus ongoing communication and responsiveness to ad hoc needs.

About You

You will need to be proactive, detail-oriented, and solution-focused - the kind of person who gets things done before being asked. You understand the pace and complexity of the property industry and thrive when juggling multiple priorities. You are comfortable in a fast-paced, entrepreneurial environment and always operate with discretion and professionalism.

You'll Need To Have:

Minimum 2 years' experience as an EA or PA, ideally within the property or professional services sector. Strong administration, planning, and project coordination skills. Excellent written and verbal communication. Proven experience in diary and inbox management, travel planning, and stakeholder liaison. Working knowledge of technologies and Microsoft Office (especially Excel), cloud-based software such as Xero and Arthur, and CRM systems. Bookkeeping or financial admin experience (ideal but not essential). Flexibility to handle ad hoc tasks or respond to out-of-hours requests occasionally. High level of integrity, accountability, and initiative. Strong attention to detail

Perks & Development

A personalised development plan tailored to your career goals. A flexible hybrid working arrangement. A varied role with scope to grow alongside the business.

To Apply

Please send your CV and a cover letter outlining why you're the right person for this role. Applications without a cover letter will not be considered.

Job Type: Part-time

Pay: 20.00-25.00 per hour

Expected hours: No less than 25 per week

Additional pay:

Bonus scheme Performance bonus
Benefits:

Flexitime Free parking On-site parking Work from home
Schedule:

Monday to Friday Weekend availability
Work Location: Hybrid remote in Leeds LS4 2PU

Reference ID: Executive Assistant to CEO