Job Description

Executive Assistant to CEO (Hybrid - Business & Personal Support)

Location:

Quorn, Leicestershire (Hybrid - 1-2 days per week with CEO, remote otherwise)

Salary:

40,000 per year

Contract:

Full-time, permanent

About the Role

We are seeking a highly organised and discreet

Executive Assistant

to provide seamless support to a busy CEO across both business and personal life. This hybrid role combines remote working with

1-2 days per week alongside the CEO

, ensuring that their time and energy are focused where they are most valuable.

This is

not a standard 9-5 role

. While the core working hours are Monday to Friday, the CEO requires an EA who can be

flexible and responsive outside of typical office hours

. This may include

early mornings, evenings, and weekends

.

You will act as a trusted right hand, overseeing diary management, finance administration, team coordination and family scheduling, while ensuring smooth communication across business and personal matters.

Key Responsibilities

Executive & Business Support

Manage the CEO's diary (business + personal) and coordinate meetings via WhatsApp and email. Book travel, hotels, accommodation and holiday arrangements for the CEO. Monitor and prioritise the CEO's inbox, handling correspondence and follow-ups. Liaise with solicitors, mortgage providers, and professional advisors. Organise and amend (contracts, loan agreements via DocuSign). Support with business finances. Proactively source and organise gifts. Maintain and continuously refine the CEO's evolving SOPs across business and personal life.

Finance & Payments

Make payments on behalf of the CEO (business and personal). Pay invoices and track receipts. Manage business and personal banking transactions. Liaise with accountants for VAT returns and personal tax.

Household & Assets

Manage household staff schedules (housekeeper and drivers). Handle recruitment. Manage the Car (charging, insurance, MOT, servicing). Handle boat and property rentals (Airbnb and lettings).

Family & Childcare Support

Coordinate childcare schedules, school clubs and family activities. Maintain and update the family app and the drivers outlook calendar. Book and schedule drivers for family travel. Proactively source and organise gifts

Other Duties

Handle post and filing. Run personal errands. Support with confidential matters, personal admin, and any ad hoc tasks the CEO requires help with.

About You

Proven experience as an EA with both business and lifestyle support. Highly organised, excellent attention to detail, proactive and calm under pressure. Financially literate, confident with payments and raising invoices. Strong communicator, able to liaise with professionals and household staff. Discreet, trustworthy, and able to adapt to an ever-changing schedule. Flexible, able to anticipate needs and thrive in a varied role.

What We Offer

Salary of 40,000 per year. Hybrid working: largely remote with 1-2 days a week alongside the CEO (based in Quorn, Loughborough). A varied, fast-paced role with autonomy and responsibility. Opportunity to work closely with a dynamic CEO and support both business and family life. Casual dress and supportive working environment.

Location

Remote + Quorn, Leicestershire (1-2 days with CEO, occasional other locations if required).

Job Types: Full-time, Permanent

Pay: 40,000.00 per year

Work Location: Hybrid remote in Loughborough LE12 8FE

Application deadline: 23/09/2025
Expected start date: 01/10/2025