Job Description

About VAYNE Global

VAYNE Global

is a next-generation holding company uniting three frontier ventures at the intersection of

luxury

,

science

, and

culture

:

VARUNE

- Cultural AI & Luxury Studio

VIONIX

- Pharmacies, Labs, Tech

VYRONIS

- Space & Astronaut Health
Backed by UK-Government innovation funding and global partners, we are creating the iOS of the future. From

luxury brand management

and

event planning

to global

healthcare innovation

and

lunar biotech

; no two days are the same.

The Role

CEO's right hand and strategic execution partner.

You'll ensure

every moving part

of the

VAYNE

Global

ecosystem

runs with precision

: managing projects, PR, grants, staff onboarding, and AI-powered workflows that keep a fast-growing conglomerate aligned to its North Star.

We actively use

Sora 2, GPT-5, and M365 Copilot

to

automate admin workflows

. You will receive

advanced training in AI

prompt engineering, workflow automation, and data management.

Responsibilities

Manage the CEO + your: calendars, inboxes, travel, and daily priorities. Prepare meeting agendas, research briefs, and deep dive outreach sessions. Represent VAYNE Global with discretion and poise in all communications. Microsoft 365: maintain and expand, Teams, OneNote, Planner, Power Automate, Forms, and Excel dashboards. Maintain OneDrive hygiene: audit-ready documentation + trackers. Support recruitment and onboarding. Assist with Innovate UK, SMART Scotland, and ESA BIC UK grants. Manage our PR agency relationship and internal "Master PR Tracker."*
Collaborate with internal teams to expand and maintain a strategic content calendar and social media account health across all 4 brands. Manage logistics for guest lectures, conferences, award ceremonies, and photoshoots.

What You Bring

We are open to two profiles:

A)

8-10 yrs in business admin/project management; long standing company loyalty to previous roles: seeking decade long contract.

B)

3-5 yrs corporate experience in any field: eager to learn and grow and could benefit from direct mentorship and goal alignment from an award winning UK-Gov backed CEO.

Both which must have;

Impeccable organisation, improvisation skills, and emotional intelligence. Fluent, persuasive written and spoken English. Tech-comfortable and fast-learning with new tools. Calm, discreet, and diplomatic under pressure. Curiosity about the future of AI, culture, and science.
(Full PR, Comms, Microsoft 365 and AI-integration training provided.)

What's in it for you?

You'll work

directly with the CEO;

engaging with

global partners

such as

Columbia University, Giorgio Armani, CVS, NASA, SpaceX;

planting seeds in brands minds whilst learning

first hand

personalised

insights

from a seasoned entrepreneur.

The role includes

AI

integration and automation training, positioning you among the

world's most advanced

operations professionals.

Growth paths

include

Chief of Staff, Operations Director

, or vertical moves into

Sales, Finance, PR, Marketing, Legal, or Science

across the conglomerate.

International relocation

and

travel opportunities will open

as

new offices launch

across

Europe

,

Asia

, and the

U.S.

To Apply:

send us your non-AI-generated, personalised CV to sdeneuve@varune.co

We

cannot

offer visa sponsorship at this stage. Applicants must have valid right to work in the UK.

Job Types: Full-time, Permanent

Pay: 27,000.00-37,000.00 per year

Benefits:

Company events Free flu jabs Gym membership Health & wellbeing programme Work from home
Application question(s):

Do you have professional experience using Microsoft 365 (Teams, OneDrive, OneNote, Planner, Power Automate, Excel)? Are you based within commuting distance of Glasgow, Edinburgh, or Leeds; or able to relocate within 2-4 weeks?
Which city? How far?

Have you managed or coordinated multi-departmental projects (creative, tech, PR, etc.)?
Tell us more.

Expected salary (range ) + earliest start date?
Please note, due to our funding requirements we are unable to provide a salary outwith the budget provided in the job description.

Which of the three companies (VARUNE / VIONIX / VYRONIS) excites you most and why? How do you communicate upward when you disagree with a founder's decision? How do you create momentum across creative, tech, and PR teams when everyone moves differently? Have you used AI tools (ChatGPT, Gemini, Grok, etc.)?
Describe one instance from personal life and one from corporate and the impact using AI had on these situations.

Rate your skill in Microsoft 365 Suite (Excel, OneDrive, Planner, Power Automate, Teams) /10 - give one real example of a system or workflow you've built.
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Leeds LS1 2EE