Job Description

Job Overview

The role of Executive Assistant to the CEO is responsible for providing high-level administrative support to one or a number of high-level Executives. This includes ensuring seamless coordination of daily activities and contributing to the overall efficiency of the Executive's workflow.

Responsibilities

Responsible for managing calendars, scheduling meetings, appointments, and travel arrangements. Ensuring the executive's time is used efficiently. Handling incoming and outgoing communication on behalf of the executive, including managing emails, phone calls and written correspondence Responsible for gathering and summarising information for the executive. This could involve research, data analysis, and creating reports. Offering meeting support, which may include preparing materials and documents for meetings, attending meetings, taking notes, and following up on action items and decisions. Manage travel logistics, including booking flights, hotels and transportation, and creating itineraries for business trips. Keeping the executive files and documents organised and ensuring important information is readily available and accessible. Supporting the executive in delegating tasks to other team members, tracking progress, ensuring that projects and initiatives stay on schedule and ensuring system accuracy. Dealing with sensitive and confidential information, maintaining a high level of discretion and professionalism at all times. Organisation of meetings booking rooms /conf calls etc. setting up the rooms. Acting as a point of contact between the CEO & the board along with internal/external colleagues Production of expenses for the CEO. Maintaining org charts and distribution contact lists. Demonstrable experience working in a similar role at Senior Director/Board level Be a master conqueror of chaos

Qualifications

Excellent knowledge of Google Workspace. Excellent written, verbal and numerical skills. Strong attention to detail. Proactive, Can do attitude. Highly confidential. Excellent attendance and timekeeping along with flexibility. Ability to handle multiple tasks and prioritise workloads. Superb organisational skills. High energy level and creative problem solving abilities. Must be able to work on own initiative and also as part of a team. Team player!
Job Type: Full-time

Pay: 35,000.00-40,000.00 per year

Benefits:

Additional leave Casual dress Company pension Free parking On-site gym On-site parking Private medical insurance
Work Location: In person