Job Description

Job Title: General HR Administrator

Reporting to: Company Directors

Hours: Permanent, Part Time 22.5 hours pw Monday-Wednesday

Salary: 14,500.00 - 15,500.00 per annum for part time working subject to experience

Benefits: Health Care cash plan scheme (with Healthshield) after successful probationary period

Contributory Pension

Holiday 31 days inclusive of 8 bank holidays, pro-rata for part time working

Location: Home based / Home office, with very occasional travel to Ransomes Europark, Ipswich, Suffolk, IP3 9FJ

Equipment: Computer and mobile telephone (for work use only)

The postholder is required to provide a general HR administration service in line with Company procedures and must be proficient in Microsoft Office, Outlook, Word & Excel. They must be able to communicate in a clear and customer-friendly way on the telephone, email and via video link. There is a high level of accuracy, concentration, attention to detail and self-discipline required.

Job Responsibilities

The post holder may undertake a range of tasks depending upon the requirements of the team. These may include:

to answer incoming communications calls/emails efficiently and in a polite manner take detailed notes during client calls to create clear file notes for Director's to pick up to build a positive relationship with clients and suppliers to provide clerical support for the team to manage team calendar on excel data inputting to organise and manage electronic filing system to maintain electronic HR 'to do' board to note take at internal HR meetings to support with the Company's social media postings to complete and reconcile monthly client time recording spreadsheets and notify clients of usage under the direction of the Company Directors compile letters, agendas, and meeting notes from templates for client meetings maintain and update electronic personnel files for clients. prepare and email HR documentation to clients to include letters of employment and staff handbooks under the direction of the Company Directors. To maintain HR control spreadsheet for clients including Offer Letters/ Contract of Employment, probation dates, fixed term periods, trial periods, maternity and produce documentation. to develop a good working knowledge of the Company's systems and procedures and to be able to use them efficiently and accurately under the direction of the Company Directors to promote a positive image of the Company at all times

Confidentiality

The data must be held under the terms of the Data Protection Act (& GDPR) and binding in its principals. In the performance of the duties outlined in the , the post-holder will have access to information relating to the business and our clients. All such information from any source is to be regarded as strictly confidential.

Other Duties

The post holder will be expected to participate in the following areas:

Quality Assurance System Staff Review Process Continuous Professional Development
This job description sets out the main duties associated with this post. It is assumed that other duties of a similar level/nature are not excluded simply because they are not itemised. Duties of the post could vary from time to time as a result of new legislation, changes in technology or policy. In this event, appropriate training will be provided.

Post Holder Specification

Essential

:

Education & Qualifications

Part HR Qualified, Level 3 or equivalent

Educated to at least GCSE Standard including maths and English

Specialist Knowledge & Skills

Proven background in administration support.

An understanding of an HR and/or consultancy environment

Working knowledge of Microsoft Office, Excel, Outlook and Word

General Work Skills

Good time management

Excellent attention to detail

Excellent communication verbal and written

Personal Qualities

Ability to work alone as well as part of a team

Reliable

Confident

Keen to Learn

Job Type: Part-time

Pay: 14,500.00-15,500.00 per year

Expected hours: 22.5 per week

Work Location: Hybrid remote in Suffolk, IP3 9FJ

Reference ID: General HR Administrator