Job Description

As we scale, we're now looking for an organised and proactive HR Admin Coordinator to join our internal team and support the delivery of HR operations across the business.

You'll report to the HR Business Partner and play a key role in keeping our people processes running smoothly from onboarding and payroll, to employee queries, contracts, and data reporting.

This is a great opportunity for someone with solid admin experience who's looking to build their HR career in a fast-paced, supportive environment.

PURPOSE OF THE JOB

To provide comprehensive administrative support to the HR function, ensuring smooth day to day operations and contributing to an excellent employee experience.

Location:

Banbury - Office Based

Contract Type:

Permanent, Full-time

Reporting to:

HR Business Partner

Start:

ASAP

Key responsibilities will include:

Act as the first point of contact for internal and external HR-related queries, escalating where appropriate Maintain accurate and up-to-date employee records on the HR system (HiBob) Support ongoing improvement and optimisation of the HR system (HiBob) Assist in administering employee benefits and reward schemes Draft contractual documents (e.g., contracts, amendments) with guidance from the HRBP Own the onboarding process, including coordination of new starter documentation and leading HR induction sessions Support low level employee relations matters, including attending meetings and taking notes as required Promote and maintain HR policies and procedures Prepare and submit payroll and documentation (e.g. sickness records, MATB1 forms) to Finance or Payroll for processing, ensuring all submissions are reviewed and signed off by Directors. Run reports to provide data as required Support offboarding processes, including scheduling and conducting exit interviews Provide recruitment coordination support: booking interviews, issuing contracts, attending events Assist in planning and organising internal and external events (e.g., engagement, wellbeing, or recruitment-related) Support hospitality for visitors (e.g., meeting room setup, refreshments) Carry out other ad-hoc HR tasks as required

PERSON SPECIFICATION

Essential:

Strong communication skills (written and verbal) Previous experience in an administrative role Ability to work effectively as part of a small, fast-paced team Good IT skills including Excel, Word, and PowerPoint High level of discretion and respect for confidentiality Excellent attention to detail and organisational skills Flexible and adaptable approach to work Self-motivated with a proactive, can-do attitude Curious mindset with a willingness to learn and improve processes Results-driven and focused on delivering high-quality support Supportive and patient attitude when working with others Open to feedback and encourages diverse views and opinions

Desirable:

Experience working in a HR team Familiarity with HiBob or similar HRIS systems CIPD Level 3 or Level 5 qualification
Job Type: Full-time

Pay: 29,500.00-32,500.00 per year

Benefits:

Enhanced maternity leave Enhanced paternity leave Free parking On-site parking
Work Location: In person