Job Description

Hi-Force is a thriving, family-owned company that has been trading since 1982. An opportunity has arisen for an HR Admin Coordinator at our Daventry site.

Job Type: Full-Time Monday to Friday

Full-time (39 hours per week) - 8.30am until 5.00pm, Monday to Thursday including a half-hour unpaid break for lunch, and 8.30am until 4.00pm Friday including a half-hour unpaid break for lunch.

Salary dependent on experience

, plus a discretionary bonus scheme with potential to earn 5% of base salary dependent on business targets being met.

Minimum of two years' work experience in HR administration required.

Reporting to: Senior Manager - Human Resources

Job Overview

Provide day-to-day administrative support to the HR function for the Group. The role ensures accurate payroll procedures, employee records, smooth HR processes, compliance with employment legislation, and effective support to managers and employees across the business.

Duties

HR Administration

Accurately manage and process payroll, pension administration and HMRC payroll requirements for HF UK and HES Sales.

Responsible for the collating, recording and entering of all required data needed to produce the monthly payroll, including; producing and issuing of payslips;, submitting payment information to HMRC; submitting pension payments to provider/s.

Processing of payroll end of year , producing employee P60's, updating, processing and recording BIK payments accordingly.

Control and manage employee benefit systems: caboodle system; tech scheme, cycle to work scheme; retail savings; flu vaccines; health cover and health checks.

Provide annual information of employee details to insurers for renewal of insurance policies.

Maintain accurate employee records (personnel files, contracts, right-to-work documents, training records).

Prepare offer letters, contracts of employment, amendments, and leaver documentation.

Administer onboarding and induction processes for new starters.

Coordinate probation reviews and maintain related documentation.

Support absence management by tracking sickness, holidays, and other leave and supporting with occupational health referrals.

Process starters, leavers, and changes for payroll, liaising with external payroll provider as required.

Recruitment Support

Assist with recruitment administration including advertising roles, arranging interviews, and preparing interview packs.

Coordinate reference checks and pre-employment screening.

Support managers with recruitment documentation and records.

Training & Development

Recording of employee training records and annual appraisals.
Maintain training matrices and skills records for employees.

Coordinate training where required.

Support HR led training events.

Track training expiry dates and support audits.

Employee Relations & Support

Act as first point of contact for routine HR queries from employees and managers.

Support disciplinary, grievance, and performance management processes through accurate administration, including note taking.

Promote a professional, confidential, and approachable HR presence on site.

Compliance & Reporting

Ensure HR practices comply with employment law, company policies, and internal procedures.

Support HR audits and inspections.

Produce basic HR reports (headcount, absence, turnover, training etc).

General Administration

Support general office administration as required for the business.

Assist with updating HR policies, handbooks, and noticeboards.

Coordinate employee communications where appropriate.

Comply with all Company rules including Health, Safety, Quality and Environmental requirements.

Carry out any other duties as required and deemed appropriate.

Knowledge, skills, qualifications and experience required:-

Essential

Experience of managing and processing payroll activities and HMRC requirements.

Previous experience in an HR administration or coordination role.

Strong organisational skills and attention to detail.

Good working knowledge of HR processes and employment documentation.

Ability to handle confidential information professionally.

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Effective communication skills with the ability to work with shop-floor and office staff.

Desirable

Experience working in a manufacturing or industrial environment.

Knowledge of UK employment law.

HR qualification or working towards one (e.g. CIPD Level 3).

Experience of SAGE payroll system.

Job Type: Full-time

Benefits:

Canteen Company pension Cycle to work scheme Free flu jabs Free parking Health & wellbeing programme
Experience:

HR Administration: 2 years (required)
Work authorisation:

United Kingdom (required)
Location:

Daventry NN11 8QN (preferred)
Work Location: In person