Job Description

About FleetCheck

At FleetCheck we believe that everyone has the right to be safe on the roads and we are all about making a difference to road safety.

Our business is all about serving others, focused on a common good and we get there through consideration and respect for each other. Our customers trust us to deliver excellence. They trust us because they experience outstanding software provided by people who are dependable and prepared to go that extra mile.

This is a growing business, and we need people who are open to new opportunities and experiences, ready to learn new things and help drive the business forward. The enthusiasm, honesty, and openness here is infectious and it helps us hit problems head on and be determined to find the best solutions.

General Overview

Working within procedures defined by the Head of HR & Compliance, we are looking for a full time HR Administrator (1 year fixed term maternity cover), to provide the highest level of administrative support. Specifically focussed on delivering support to facilitate the smooth running of the HR department but also assisting, as and when required, with tasks related to the compliance of information security and data protection.

Part-time hours will be considered.

Responsibilities/Duties

Management of job descriptions: Create for new roles; Update when staff roles change; Management of job adverts: On FleetCheck website; On Indeed website; With agencies; Including arranging interviews; Review CVs and filter them before sending to line managers; Keep a record of all recruitment spending, ensuring all invoices are passed to accounts in a timely manner; Attend interviews and take notes as and when required; Management of organisation chart/telephone list; Updating the HR Procedure and updating/writing other HR related Playbooks; Creation and distribution of monthly HR Newsletter; Administration of HR System (PeopleHR), including:
- adding new employees;

- ensuring all records are accurately maintained/updated;

- assisting/advising line managers as required;

- liaising with PeopleHR help desk as required.

Regular interaction with existing staff; General HR administration duties.

Other Duties

Assisting with Compliance Administration as and when required; Management of stationery orders and basic office supplies,office furniture etc; Research tasks as assigned, e.g. company events; Be flexible, as directed by your line manager, to cover other activities within the team when required.

Experience

2+ years working in HR administration; Experience of reading, inputting, and manipulating data; Good knowledge of general office administration.

Skills

Good, accurate keyboard skills and ICT competence; Excellent attention to detail; Communicate effectively with a variety of people in a positive, helpful manner; Ability to adapt to different situations and demands; Planning and organisation skills with the ability to multitask whilst working under pressure.

Rewards and additional information

Base salary will be in the region of 26-30k pa. The normal contractual working week is 37.5 hours; a standard day is 7.5 hours. The work pattern is fixed hours of 9.00am to 5.00pm with 0.5 hour lunch break. The annual holiday entitlement based on the above working pattern is 25 days - rising to 28 days with length of service. 1 additional days holiday per month on a Friday (FleetCheck Friday), pro rata entitlement for part time employees. Contributory pension. Staff are able to work in a hybrid pattern with 3 days in the office each week, if agreed with their line manager. Other benefits include - staff/team functions, including Summer & Winter events, monthly charity cake bakes, monthly staff meetings, annual appraisals, access to Employee Assistance Program (EAP), Mental Health First Aiders, free parking. The organisation continuously evolves to provide broader and more proactive customer care. As such the roles and their terms and conditions will be subject to ongoing review and change. FleetCheck are proud to be a Disability Confident Employer and a Living Wage Employer.
Successful candidates will be required to undertake a BPSS check.

Note that the FleetCheck offices are not serviced by public transport. You will need a full clean driving licence and a car to work here.

Employee Promise

FleetCheck is all about helping others, focused on a common good and we get there through consideration and respect for each other. Our clients trust us to deliver excellence. They trust us because they experience outstanding software and people who are dependable and prepared to go that extra mile when it is needed.

We are a growing business, and we need people who are open to new opportunities and experiences, ready to learn new things and help drive the business forward. The enthusiasm, honesty, and openness here is infectious and it helps us solve problems head on and be determined to find solutions, helping our customers, and improving our products.

Excellent client experience is our goal, and we need people who will do what they say, deliver on their promises and look for ways to surprise or even delight with the unexpected. If you yearn for a sense of togetherness, mutual respect, and loyalty, and will work hard as part of a community to foster a deep collaborative approach, we are the place for you.

Privacy Notice

This privacy notice tells you what to expect when FleetCheck collects your personal information. When individuals apply to work at FleetCheck, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example where we want to take up a reference, we will not do so without informing them beforehand unless the disclosure is required by law. Personal information about unsuccessful candidates will be held for 12 months after the recruitment exercise has been completed, it will then be destroyed or deleted. We may retain de-personalised statistical information about applicants to help inform our recruitment activities, but no individuals would be identifiable from that data.

What information do we collect?

FleetCheck collects and processes a range of information supplied by you. This may include:

Your name, address and contact details, including email address and telephone number, date of birth and gender. Details of your qualifications, skills, experience, and employment history, including start and end dates, with previous employers. Information about your nationality and entitlement to work in the UK.
We may also collect, store, and use sensitive personal information supplied by you, including:

Information about medical or health conditions, including whether you have a disability for which the organisation needs to make reasonable adjustments.

AI

While we encourage people to use AI systems during their role to help them work faster and more effectively, please do not use AI assistants during the application process. We want the information you present to FleetCheck to support your employment application to be your own thoughts, facts and opinions without mediation through an AI system, and we also want to evaluate your non-AI-assisted communication skills.

Job Types: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: 26,000.00-30,000.00 per year

Additional pay:

Yearly bonus
Benefits:

Additional leave Casual dress Company events Company pension Enhanced maternity leave Free parking Health & wellbeing programme On-site parking
Schedule:

Day shift Monday to Friday No weekends
Ability to commute/relocate:

Kemble GL7 6BQ: reliably commute or plan to relocate before starting work (required)
Experience:

HR Administration: 2 years (required)
Licence/Certification:

Driving Licence (required) CIPD Foundation Certificate (preferred)
Work Location: In person