Job Description

Description

The HR Administrator will play a crucial role in ensuring the smooth daily operations of the HR department and contribute to the overall employee experience by providing a comprehensive HR administration service acting as first point of contact for employees and external partners on all HR related queries.

Key Responsibilities

General

Assist in the forming and maintaining of accurate employee records on the HRIS (and other relevant databases/systems). Assist in the preparation of HR documents, such as offer letters, employment contracts, references, resignation letters, confirmation of maternity letters, etc. Provide accurate employee data to the wider HR team to support general HR activities. Be the first administrative point of contact for all employees on HR-related queries, and signpost relevant sources or information as appropriate. Assist the wider HR team in the management of the HR inbox. Assist in accurately processing and tracking of invoices. Ensure that Payroll are notified of changes to employee terms and conditions and communicate management requests to the HR Business Partner team in a timely manner.
Contribute to specific HR and organisational projects/initiatives as required.

Responsible for managing the new starter probationary process to ensure legal and internal process compliance.

Employee Relations

Provide note-taking support for HR-led meetings as appropriate. Maintain case trackers and calendars as required. Provide the wider HR team/line managers with appropriate data as required to support case management. Review ER-related queries and escalate to the wider HR team as appropriate.

Recruitment and Onboarding/Induction

Support the Talent Acquisition (TA) team in maintaining contact with new employees prior to their onboarding. Ensure accurate data transfer of new starter information into the HRIS. Manage the full onboarding process ensuring accurate and timely updates to the HRIS and provide prompt communication of new starters to Payroll. Assist in the scheduling of interviews/assessments, and supporting tasks such as providing interview booklets, making room bookings, etc. Provide support to ensure that fair, consistent and effective recruitment processes are in place. Assist the TA team in the management of the Recruitment inbox. Where appropriate, participate and support within selection processes. Manage and assist in the completion of referencing and background screening checks in a timely manner. Ensure all induction and other Day 1 activities are scheduled and communicated to all relevant individuals/teams. Support the TA team in ad hoc tasks as required.

Leavers

Manage the full offboarding process ensuring accurate and timely updates to the HRIS and provide prompt communication of leavers to Payroll. Coordinate and oversee the issuing of all leaver exit surveys, and organise exit interviews. Conduct exit interviews where deemed appropriate. Issue accurate leaver documentation in a timely manner. Ensure electronic and hard copy employee records for leavers are managed appropriately in accordance with data retention policies.

Learning and Development

Assist in the support of probationary review objective setting, probationary outcomes, and mid-year and end-of-year appraisals. Provide first-line guidance to employees and line managers on appraisal-related queries. Support the L&D team in ad hoc tasks as required.

Skills, Knowledge and Expertise

Experience

Proven HR administration experience, handling a wide range of administrative tasks, ensuring accuracy with documentation and communications (essential). Experience of working with HR Information Systems (desirable). Experience of working in a busy HR generalist environment within a fast-paced, professional services or regulatory environment (desirable). Experience of supporting employees and stakeholders across multiple facilities or locations (desirable).

Knowledge / Skills / Competencies

Highly motivated, pragmatic and practical in supporting the mission of the Cell and Gene Therapy Catapult to accelerate the development of a commercial cell and gene-based therapy industry in the UK. Excellent interpersonal and communication skills (oral and written), with the ability to handle sensitive information with professionalism, discretion and confidentiality, ensuring accuracy and attention to detail. Motivated, collaborative and driven. Plans activities and tasks in advance effectively to ensure deadlines are consistently met, taking into account potential changing circumstances and possible difficulties. Takes time to ensure others understand the relevant information they need. Able to take initiative and work independently once goals and objectives are set, with the ability to manage multiple and varied tasks and prioritise workload. Ability to quickly establish credibility and build rapport and trust. Able to respond to queries clearly and concisely, whether verbal or written, and checks for understanding to ensure the information is understood. Holds themselves accountable by acting with integrity and fostering trust in everything they do. Computer literate with standard Microsoft packages. A positive attitude towards learning, personal and professional development. Participates in a range of professional and personal development activities. In line with organisational values, aspires to do better; shows an interest in new developments in their field, and actively seeks to learn and apply new methodologies and ways of working, embracing continual improvement and best practice. Keeps up to date with professional knowledge, expertise and best practice to ensure compliance with all relevant legislation and company policies. Willingness to travel.

Education

Part or Newly qualified CIPD graduate or equivalent. Minimum of level 3

About Cell and Gene Therapy Catapult

The Cell and Gene Therapy Catapult (CGT Catapult) is an independent innovation and technology organisation committed to the advancement of cell and gene therapies with a vision of a thriving industry delivering life changing advanced therapies to the world. Its aim is to create powerful collaborations which overcome challenges to the advancement of the sector.

With experts covering all aspects of advanced therapies, it applies its unique capabilities and assets, collaborates with academia, industry and healthcare providers to develop new technology and innovation.

The Cell and Gene Therapy Catapult works with Innovate UK.

CGT Catapult is committed to providing an equal, diverse, and inclusive work environment where everyone's contributions are valued. We celebrate differences, empower, and inspire everyone, because when everyone is included, everyone wins. In 2024, we received bronze accreditation from Inclusive Employers.