Job Description

ABOUT THE ROLE

This position will be responsible for the timely and accurate processing of payroll and ensuring documentation is stored correctly to ensure it is readily available for audit purposes. This position will involve providing a high standard of support across the finance and HR functions in maintaining strong financial records through general finance administration

ABOUT THE CANDIDATE

Are you someone who prides themselves on accuracy, thrives on getting the details right, and enjoys being part of a supportive, high-performing team? We're looking for a Payroll Administrator who can balance working at pace with delivering high-quality, dependable results.

In this role, you'll be a key part of our payroll function--managing sensitive information with absolute confidentiality, handling data with precision, and communicating clearly with colleagues and stakeholders. You'll use sound judgement and discretion in every aspect of your work, ensuring trust and integrity sit at the heart of everything you do.

You'll be comfortable working under your own initiative, spotting issues before they become problems, and contributing positively to a strong, collaborative team environment.

We offer flexible working hours and a hybrid pattern that combines time at our HQ on Mondays, Tuesdays and Wednesdays, with the option to work from home on Thursdays and Fridays following a successful probationary period.

If you're organised, proactive, and ready to make a real impact, we'd love to hear from you.

KEY RESPONSIBILITIES

Payroll

Working closely with colleagues within the Finance team and the Human Resources team as a Payroll sub team, this role will be responsible for the following:

Timely and accurate end to end processing of monthly payroll, including but not limited to;

Inputting accurate data into payroll timesheets in readiness to be submitted to payroll provider Inputting accurate data into payroll provider platforms, relevant databases and spreadsheets in accordance with standard operating procedures Setting up new starters and processing leavers Processing personal details changes, new starters and leavers Processing mileage and overtime and on-call claims, obtaining relevant authorisation Ensuring all absence data is accurate and integrated for payroll processing, including sickness, compassionate, family leave, unpaid leave etc. Processing salary sacrifice arrangements in accordance with standard operating procedures Processing casual worker hours and holiday pay Ensuring all payroll changes have been implemented and integrated for payroll processing Checking draft payslips and raising queries through payroll provider ticketing system, escalating where necessary Completing post-payroll monthly data reconciliation into PeopleHR database to provide accurate reports Liaising with the HR team to ensure all personal information is correct for accurate processing Dealing with payroll queries in a timely manner, escalating queries outside of authority Supporting HR team with processes of issuing any pay award letters Ad hoc payroll projects Maintain electronic filing systems to ensure documents are readily available for audit purposes Maintaining an effective working relationship with our Payroll provider Maintaining pay related employment records across multiple software systems, ensuring accuracy Providing data for the Finance team for reconciliation purposes Making payroll adjustments

Finance

Working alongside a small finance team, comprising of a Finance Manager, PCN Finance Officer and a Finance Assistant this role will be responsible for the following:

Purchase Ledger processing and obtaining authorisation of purchase invoices, dealing with supplier queries, setting up and maintaining supplier account details, preparation of bi-weekly supplier payments. Ensuring processed invoices/bills are accurately recorded across multiple PCNs and the main company ledgers. Sales Ledger preparation and issue of sales invoices, dealing with customer queries & intercompany recharges. Banking daily allocation of cash paid, bank reconciliations. Assisting with the preparation and delivery of financial information to key business stakeholders. Dealing with queries from multiple sources through Finance inboxes. Able to understand supplier statements to assist with query responses. General administration and business support to provide cross functional working. Ad hoc duties where required.

KEY REQUIREMENTS

GCSE (Grades A-C) or equivalent in English Language and Mathematics Experience of working within a finance function Excellent knowledge of UK payroll legislation (or willing to work towards) Good Numeracy

PERSON SPECIFICATION

Good and co-operative team working skills Maintains a very high standard in the content and presentation of their work Ability to work to tight deadlines and under pressure Excellent interpersonal skills, including the ability to deal with face-to-face and telephone enquiries in a courteous and patient manner, providing a high level of customer care. Excellent attention to detail with a commitment to accuracy Recognises the role that Payroll plays in the whole finance function by completing duties in a timely manner

JOB LOCATION

Primary Integrated Community Services Ltd

Unit H3,
Ash Tree Court,
Nottingham Business Park,
Nottingham,
NG8 6PY

Job Type: Part-time

Pay: 24,071.00-25,674.00 per year

Expected hours: 30 per week

Work Location: In person