Job Description

Job Overview

We are seeking a proactive, highly organised, and tech-savvy

Personal Assistant

to support a Director across multiple businesses. This is a varied and dynamic role combining

administrative support, bookkeeping, personal assistance

, and

creative input

for digital and social media tasks. The ideal candidate will be resourceful, detail-oriented, and confident managing a diverse range of responsibilities.

Key Responsibilities

Manage the Director's calendar, appointments, and travel Prepare reports, presentations, and internal documentation Answer phone calls and manage correspondence professionally Perform

bookkeeping

using

QuickBooks

, including invoicing and expense tracking Maintain and organise physical and digital filing systems Run

business and personal errands

(driving required) Support with

social media management

, including Facebook content scheduling and message responses Create visual content using

Canva

(e.g., flyers, posts, announcements) Use

Google Suite

and Microsoft Office for document collaboration and tracking Book patients into clinic systems and handle appointment scheduling Take card payments and process patient transactions Assist with personal admin tasks such as scheduling appointments, organising deliveries, or event coordination Provide general office and reception support, including scanning, filing, and welcoming visitors

Requirements

At least 2 years' experience in a PA, administrative, or office support role Bookkeeping experience, ideally using

QuickBooks

Strong communication and organisational skills Confident with Canva, Google Suite, and Microsoft Office Familiar with Facebook for business use High attention to detail and ability to manage multiple responsibilities Trustworthy, professional, and discreet with sensitive information

Full UK driving licence and own vehicle

(essential)

Desirable

Previous experience supporting a company director or senior manager Prior experience in

finance, bookkeeping, or accounts

Familiarity with managing social media and content creation for business

What We Offer

Part-time, flexible role (2-3 days per week) Office-based position in central Birmingham Varied responsibilities across business and personal tasks Creative input in digital and branding work Supportive working environment across multiple growing businesses
Job Type: Part-time

Schedule:

Flexitime
Work Location: In person